About Company
United Bank for Africa (UBA) Plc is a leading Pan-African financial institution, offering banking services to more than 25 million customers across 20 African countries, the United Kingdom, France, and the United Arab Emirates. With a rich history spanning over seven decades, UBA has built a strong reputation for innovation, customer-centricity, and a steadfast commitment to driving economic growth and development across the continent. We are a dynamic and diverse organisation, fostering a collaborative and professional environment where talent is nurtured, excellence is celebrated, and impact is made daily. Joining UBA means becoming an integral part of a forward-thinking team that is shaping the future of banking in Africa and beyond, contributing to a legacy of financial empowerment and regional integration.
Job Description
We are seeking a highly organised, proactive, and detail-oriented Administrative Officer to join our vibrant team in Ikeja, Lagos. This pivotal corporate role is crucial for ensuring the smooth and efficient operation of our dynamic office environment and providing comprehensive administrative support to various departments and senior management. The ideal candidate will serve as the backbone of our administrative functions, expertly managing daily office tasks, meticulously coordinating schedules, handling all forms of internal and external communications with professionalism, and diligently maintaining an organised, productive workspace that reflects our corporate standards. You will often be the first point of contact for many queries, requiring you to demonstrate exceptional interpersonal skills, a helpful demeanour, and a steadfast commitment to service excellence.
This position offers a fantastic opportunity for an individual with proven administrative experience to thrive and advance their career within a fast-paced, professional banking environment. You will be instrumental in creating a productive and supportive atmosphere, contributing directly to our operational efficiency, enhancing internal communication, and ultimately bolstering our overall success. Your exceptional ability to anticipate needs, manage multiple priorities with grace under pressure, and maintain the strictest confidentiality regarding sensitive information will be absolutely key to your success and seamless integration into our team. We are looking for someone who is not merely an assistant but a vital contributor who consistently takes initiative, solves problems independently with sound judgment, and positively impacts our corporate culture through their dedication and proactive approach. If you are passionate about achieving administrative excellence, possess a keen eye for detail, and are ready to take on a challenging yet immensely rewarding role within a leading financial institution that values its people, we strongly encourage you to apply. This role demands an individual who is resourceful, adaptable to changing priorities, and deeply committed to upholding the highest standards of professionalism and integrity in every task they undertake. You will play a crucial role in managing office logistics, supporting executive functions, and ensuring that our operations run seamlessly, contributing to a professional and efficient work setting for all.
Key Responsibilities
- Manage and maintain executive schedules, appointments, and travel arrangements with precision.
- Organise and coordinate internal and external meetings, including preparing agendas, recording accurate minutes, and ensuring diligent follow-up on action items.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls, directing them to the appropriate personnel in a timely manner.
- Oversee office supplies inventory, place orders efficiently, and ensure optimal stock levels to prevent disruptions.
- Maintain an organised and efficient filing system, both physical and digital, ensuring easy retrieval and secure storage of documents.
- Assist in the preparation of comprehensive reports, engaging presentations, and other corporate documents as required.
- Coordinate office maintenance and repairs, proactively liaising with vendors and service providers to ensure a functional workspace.
- Process invoices, expense reports, and other financial documentation in close coordination with the finance department.
- Provide general administrative support to various departments and team members, demonstrating flexibility and a helpful attitude.
- Ensure strict compliance with company policies and procedures regarding office administration and data handling.
- Assist with onboarding new employees, ensuring they have necessary office resources and information for a smooth start.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills in English
- Strong organisational and time management abilities, with capacity to multitask
- Exceptional attention to detail and accuracy in all tasks
- Ability to work independently with minimal supervision and collaboratively as part of a team
- Proven problem-solving skills and a proactive approach to challenges
- Demonstrated high level of discretion and ability to maintain strict confidentiality
Preferred Qualifications
- Bachelor's degree or Higher National Diploma (HND) in Business Administration, Secretarial Studies, or a related field
- Previous administrative experience in the banking or financial services industry
- Strong knowledge of modern office management systems and procedures
- Familiarity with basic corporate governance principles and operational protocols
Perks & Benefits
- Competitive salary package and attractive performance-based bonuses
- Comprehensive health insurance package for you and your dependents
- Robust pension scheme to secure your future
- Extensive opportunities for professional development and continuous career growth
- Engaging employee wellness programs and initiatives
- Generous paid time off and public holidays
- Access to a modern, conducive, and technologically advanced work environment
How to Apply
Interested and qualified candidates are invited to apply for this exciting opportunity by clicking the application link below. Please ensure your resume is thoroughly updated and clearly highlights your relevant experience and skills that align with the requirements of this role. We thank all applicants for their interest, however, only those selected for an interview will be contacted for further assessment.