About Company
Fidelity National Financial (NYSE: FNF) is a leading provider of title insurance and transaction services to the real estate and mortgage industries. With a rich history spanning over 170 years, FNF has grown to become the largest title insurance company in the United States, operating through its various underwriters including Fidelity National Title, Chicago Title, Commonwealth Land Title, and Alamo Title. Headquartered in Jacksonville, Florida, FNF is renowned for its commitment to excellence, innovation, and unwavering support for its customers and employees. We foster a dynamic and collaborative work environment where professional growth is encouraged, and contributions are valued. Joining FNF means becoming part of a team that is shaping the future of real estate transactions nationwide, offering a stable and rewarding career path within the financial services sector.
Job Description
Are you a highly organized, proactive, and detail-oriented professional with a passion for supporting corporate operations? Fidelity National Financial is seeking a dedicated Administrative Officer to join our dynamic team at our corporate headquarters in Jacksonville, FL. In this pivotal role, you will be instrumental in ensuring the smooth and efficient day-to-day functioning of our corporate office, providing essential administrative support to various departments and executive leadership. You will manage a diverse range of tasks, from coordinating meetings and travel arrangements to preparing reports and handling sensitive information with the utmost discretion. This position demands exceptional communication skills, a strong ability to multitask, and a proactive approach to problem-solving. As an Administrative Officer, you will be the backbone of our operational efficiency, contributing directly to the productivity and professional image of our corporate environment. If you thrive in a fast-paced setting, are adept at anticipating needs, and are looking for an opportunity to contribute significantly to a leading financial services organization, we encourage you to apply. We are looking for an individual who can streamline processes, maintain a professional and welcoming office atmosphere, and consistently uphold FNF’s commitment to excellence and high standards.
Key Responsibilities
- Provide comprehensive administrative support to assigned corporate departments and executive staff.
- Manage complex calendars, schedule meetings, appointments, and conferences, including preparation of agendas and minutes.
- Coordinate domestic and international travel arrangements, including itineraries, accommodations, and meticulous expense reporting.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents, ensuring accuracy, proper formatting, and professional presentation.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries appropriately and professionally.
- Organize and maintain physical and electronic filing systems, ensuring confidentiality, security, and easy retrieval of information.
- Assist with various office management duties, including ordering and managing office supplies, coordinating facility maintenance, and liaising with vendors to ensure smooth operations.
- Oversee special projects and events as assigned by management, ensuring timely and successful completion within established parameters.
Required Skills
- Minimum of 3 years of administrative support experience in a corporate setting.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Exceptional organizational and time management skills with the proven ability to prioritize multiple tasks effectively.
- Strong verbal and written communication skills with a professional demeanor.
- Proven ability to handle confidential and sensitive information with the utmost discretion and integrity.
- High level of attention to detail and accuracy in all tasks.
- Proactive problem-solver with a strong work ethic and ability to work independently or as part of a team.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Experience providing direct administrative support to executive-level management.
- Familiarity with financial services, real estate, or title insurance industries.
- Experience with project coordination, event planning, or vendor management.
Perks & Benefits
- Competitive annual salary and a comprehensive benefits package.
- Robust medical, dental, and vision insurance plans for employees and their families.
- 401(k) retirement plan with generous company match to support your financial future.
- Paid time off (vacation, sick leave, holidays) to ensure work-life balance.
- Significant opportunities for professional development, training, and career advancement within a large organization.
- Employee assistance program and various wellness initiatives.
- A dynamic, collaborative, and supportive corporate office environment located in a vibrant area.
How to Apply
Interested candidates are invited to submit their detailed resume and a compelling cover letter by clicking on the application link below. Please highlight your relevant administrative experience, your proficiency with corporate tools, and explain why you are a great fit for Fidelity National Financial. We look forward to reviewing your application and potentially welcoming you to our team!