About Company
MDG Advertising is a leading full-service advertising agency based in the vibrant heart of Downtown Boca Raton, Florida. For over two decades, we’ve been crafting compelling brand stories, executing innovative digital strategies, and delivering measurable results for a diverse portfolio of clients, from emerging startups to Fortune 500 companies across various industries. Our philosophy centers on creating impactful campaigns that resonate with target audiences and drive significant business growth. We pride ourselves on a collaborative, dynamic, and creative environment where talent thrives, ideas flourish, and passion for excellence is paramount. We foster a culture of continuous learning, professional development, and mutual respect, recognizing that our collective success is built upon the individual contributions and unique perspectives of our dedicated team members. Join MDG Advertising and become part of a team that’s redefining what’s possible in the ever-evolving world of advertising and marketing.
Job Description
MDG Advertising is seeking a highly organized, proactive, and detail-oriented Administrative Officer to join our energetic team in the heart of Downtown Boca Raton. This critical on-site role serves as the backbone of our operational efficiency, ensuring the smooth day-to-day functioning of our vibrant office and providing essential clerical support across various departments. As an Administrative Officer, you will be the first point of contact for many, managing a diverse range of administrative tasks that are vital to our agency’s productivity and professional image. Your daily responsibilities will include managing communication channels, coordinating office supplies, maintaining comprehensive records, and assisting with report preparation. You will play a pivotal role in maintaining an organized, professional office environment, handling incoming and outgoing correspondence, managing internal schedules and appointments, and supporting our creative and account teams with various administrative and clerical duties. Your ability to anticipate needs, prioritize tasks effectively in a dynamic environment, and maintain strict confidentiality will be key to your success. This position requires someone with exceptional interpersonal and communication skills, a strong work ethic, a meticulous eye for detail, and an unwavering commitment to accuracy and efficiency. If you thrive in a fast-paced, collaborative, and creative atmosphere and are passionate about contributing to a company’s seamless operations, we encourage you to apply. This is an excellent opportunity to become an integral part of a leading advertising agency where your administrative prowess directly contributes to our overall success, client satisfaction, and the smooth flow of creative projects from inception to completion. We value dedication, initiative, and a positive attitude, and we offer a supportive environment where your contributions are recognized and appreciated.
Key Responsibilities
- Manage and direct incoming calls, emails, and correspondence, acting as a primary point of contact.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff and executives.
- Prepare and distribute internal communications, memos, reports, and presentations.
- Manage office supplies inventory, placing orders, and ensuring optimal stock levels.
- Assist with data entry, record-keeping, and database management.
- Handle confidential information with the utmost discretion and professionalism.
- Support various departments with administrative tasks, including copying, scanning, and mailing.
- Maintain the cleanliness and organization of common office areas.
- Process invoices, expense reports, and other financial documentation as needed.
- Greet and assist visitors in a professional and friendly manner.
Required Skills
- Proven experience as an Administrative Officer, Administrative Assistant, or similar clerical role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with the ability to prioritize tasks.
- Exceptional attention to detail and accuracy.
- Ability to work independently and as part of a team.
- High level of professionalism and confidentiality.
- Problem-solving aptitude and proactive approach to daily tasks.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Experience working in an advertising, marketing, or creative agency environment.
- Familiarity with project management software or CRM systems.
- Knowledge of office equipment operation (e.g., multi-line phone systems, copiers, scanners).
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Paid time off (vacation, sick leave, holidays).
- 401(k) retirement plan with company match.
- Opportunities for professional development and continuous learning.
- Dynamic and creative work environment in a prime Downtown Boca Raton location.
- Team-building events and social gatherings.
- Modern office amenities and a collaborative culture.
How to Apply
To apply for this exciting Administrative Officer position, please click on the application link below. We encourage you to submit your resume along with a cover letter detailing your relevant experience and why you are the ideal candidate for MDG Advertising. We look forward to reviewing your application!