About Company
PD Ports is a leading UK ports and logistics business, operating out of Teesport and other key ports across the UK. With a rich history spanning over 150 years, we are a vital economic engine for the Tees Valley and the broader North East region, facilitating global trade and connecting businesses. Our operations are diverse, encompassing port operations, shipping, warehousing, and extensive logistics solutions. We are committed to fostering a culture of safety, collaboration, and innovation, and we pride ourselves on our deep community engagement and commitment to sustainable growth. As an employer, PD Ports offers a dynamic and supportive environment where our dedicated workforce plays a crucial role in our success. We invest in our people, providing opportunities for development and a workplace where talent is recognised and valued, contributing to the region’s prosperity and our national and international reach.
Job Description
Are you an exceptionally organised and proactive administrative professional looking for a dynamic remote role? PD Ports is seeking a talented Administrative Coordinator to join our team, working from a dedicated home office setup within the Middlesbrough area. This pivotal role is designed to provide comprehensive administrative support across various departments, ensuring seamless operations and efficient workflow in a fast-paced environment. As our Remote Office Administrative Coordinator, you will be the backbone of our virtual office, managing schedules, preparing communications, organising digital documents, and facilitating meetings, all while maintaining the highest standards of professionalism and discretion. This position demands a self-starter with impeccable attention to detail, strong problem-solving skills, and the ability to thrive independently. You will be instrumental in supporting our managers and teams, contributing to the effective execution of projects and daily tasks that drive our logistics and port operations forward. The ideal candidate will be adept at utilising various digital tools and platforms, demonstrating a strong capacity for independent work, and possessing excellent virtual communication skills. You will be the go-to person for many administrative functions, requiring a flexible approach and a commitment to maintaining our high operational standards. We are looking for someone who can not only manage tasks efficiently but also anticipate needs, suggest improvements to remote processes, and positively contribute to our company culture from a distance. If you are passionate about supporting a vital industry, enjoy the flexibility and responsibility of remote work, and are eager to make a significant impact from your home office, we encourage you to apply. This is an exciting opportunity to join a reputable company and contribute to our continued success from a flexible, remote setting.
Key Responsibilities
- Manage and maintain executive calendars, scheduling appointments, meetings, and conferences.
- Prepare, edit, and proofread correspondence, presentations, and reports to ensure accuracy and clarity.
- Organise and facilitate virtual meetings, including setting up technology, preparing agendas, and distributing minutes.
- Handle incoming communications (emails, calls) with professionalism, redirecting or responding as appropriate.
- Maintain organised digital filing systems and databases, ensuring easy retrieval of documents.
- Assist with data entry, record-keeping, and the preparation of administrative documents.
- Coordinate travel arrangements and expense reports for team members as needed.
- Support various departments with ad-hoc administrative tasks and project coordination.
- Proactively identify and implement improvements to administrative processes, particularly within a remote setting.
- Ensure confidentiality and data security protocols are strictly adhered to in all tasks.
Required Skills
- Proven experience as an Administrative Coordinator, Administrator, or similar role.
- Exceptional organisational and time management skills, with the ability to prioritise effectively.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Microsoft Teams, Zoom).
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently, demonstrating initiative and problem-solving capabilities.
- Strong interpersonal skills with a professional and discreet demeanour.
- Reliable high-speed internet connection and a dedicated home office setup suitable for remote work.
Preferred Qualifications
- A qualification in Business Administration or a related field (e.g., NVQ Level 3/4).
- Experience working in the logistics, shipping, or port operations industry.
- Familiarity with project management software or CRM systems.
- Demonstrated experience in a remote working environment.
Perks & Benefits
- Competitive annual salary.
- Generous holiday allowance.
- Company pension scheme.
- Opportunities for professional development and training.
- Employee assistance programme.
- Flexible remote working environment.
- Provision of essential remote working equipment (e.g., laptop, monitor, headset).
How to Apply
Interested candidates are encouraged to click on the application link below to submit their CV and a cover letter outlining their suitability for this remote administrative coordinator position. Please highlight your experience with remote work and how your skills align with the responsibilities described.