About Company
FinTrU is a multi-award-winning financial services company that provides innovative solutions to clients in the global financial services sector. Established in Belfast in 2013, we have rapidly grown to become a significant employer, known for our commitment to talent development and creating highly skilled jobs. With offices in Belfast, Derry/Londonderry, London, and New York, we partner with some of the largest investment banks in the world to help them meet their regulatory and operational challenges. Our culture is built on values of integrity, respect, innovation, and client focus, fostering an environment where every employee is encouraged to contribute, grow, and succeed. We are proud of our vibrant, inclusive workplace, dedicated to making a positive impact on our employees, clients, and communities.
Job Description
FinTrU is seeking a proactive and highly organised Administrative Coordinator to join our dynamic team in the heart of Belfast’s Linen Quarter. This pivotal full-time role is essential in ensuring the smooth and efficient operation of our office, providing comprehensive administrative support to various departments and senior management. You will be at the forefront of maintaining an organised and productive work environment, acting as a crucial point of contact and ensuring that daily operations run seamlessly. The successful candidate will be a master of multi-tasking, possess exceptional communication skills, and demonstrate a keen eye for detail, contributing directly to our operational excellence and the overall success of our growing firm. This is an exciting opportunity for an individual eager to make a tangible impact within a fast-paced, professional financial services environment where efficiency and meticulous execution are highly valued.
Key Responsibilities
- Manage complex calendars, schedule meetings, appointments, and conference calls, ensuring optimal time management for executives.
- Coordinate internal and external meetings, including preparing agendas, taking minutes, distributing materials, and arranging catering as needed.
- Handle all aspects of travel arrangements, including booking flights, accommodations, and ground transportation, as well as preparing detailed itineraries.
- Prepare and edit professional correspondence, presentations, reports, and other documents with accuracy and confidentiality.
- Maintain an organised filing system, both digital and physical, ensuring easy retrieval of critical information.
- Oversee office supplies inventory, placing orders, and ensuring cost-effective procurement.
- Act as the primary point of contact for office visitors, phone calls, and general inquiries, directing them appropriately.
- Assist with expense report preparation and reconciliation for team members and management.
- Support various departmental projects and initiatives, taking on ad-hoc administrative tasks as required.
- Ensure the office environment remains tidy, functional, and welcoming for employees and visitors.
Required Skills
- Proven experience as an Administrative Coordinator, Executive Assistant, or in a similar administrative role.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant office software.
- Outstanding organisational and time management skills with the ability to prioritise tasks effectively in a demanding environment.
- Superior written and verbal communication skills, with a professional and articulate demeanour.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Strong problem-solving abilities and a proactive approach to anticipating needs and resolving issues.
- High level of attention to detail and accuracy in all tasks.
Preferred Qualifications
- A relevant professional certification or a degree in Business Administration or a related field.
- Experience working within the financial services industry or a fast-paced corporate environment.
- Familiarity with project management tools or CRM systems.
- A proven track record of supporting multiple stakeholders and managing diverse administrative needs.
Perks & Benefits
- Competitive salary package with regular performance reviews.
- Comprehensive private medical insurance and life assurance.
- Generous annual leave allowance plus bank holidays.
- Company pension scheme with employer contributions.
- Opportunities for continuous professional development, training, and career progression.
- Access to an employee assistance programme.
- Modern office environment in a prime city centre location with excellent transport links.
- Regular social events, team-building activities, and CSR initiatives.
- Wellness programmes and initiatives promoting a healthy work-life balance.
How to Apply
If you are a highly motivated and organised individual looking to contribute to a leading financial services firm, we encourage you to apply. Please click on the application link below to submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application.