About Company
Goldman Sachs is a leading global financial institution that delivers a broad range of financial services across investment banking, securities, investment management, and consumer banking to a large and diversified client base that includes corporations, financial institutions, governments, and individuals. Founded in 1869, the firm has built a reputation for excellence, innovation, and unwavering commitment to its clients. Our culture is defined by a commitment to partnership, integrity, and client service, where diverse perspectives are valued, and every individual is empowered to contribute to our collective success. We pride ourselves on fostering an environment where talented professionals can thrive, grow, and make a significant impact on the global financial landscape. Join a team where your contributions are recognized and your career growth is actively supported.
Job Description
Goldman Sachs is urgently seeking a highly skilled, proactive, and exceptionally organized Administrative Assistant to provide comprehensive support to our dynamic team in Downtown Pasadena. This critical role is integral to ensuring the seamless operation of our office and the efficient functioning of our senior professionals. As an Administrative Assistant, you will be the backbone of our operational excellence, managing complex schedules, orchestrating travel, and handling crucial communications with the utmost professionalism and discretion. You will be instrumental in fostering a productive work environment, acting as a key point of contact, and anticipating needs before they arise. This is an unparalleled opportunity to leverage your administrative expertise within a prestigious global firm, contributing directly to our client success and organizational efficiency. We are looking for someone who thrives in a fast-paced environment, possesses impeccable attention to detail, and is dedicated to delivering superior administrative support. Your ability to juggle multiple priorities, maintain confidentiality, and adapt to evolving demands will be paramount to your success. If you are a highly motivated individual with a passion for organization and a commitment to excellence, we invite you to become a vital part of the Goldman Sachs legacy.
Key Responsibilities
- Manage and maintain complex calendars, scheduling meetings, appointments, and conferences for senior executives and teams.
- Coordinate extensive domestic and international travel logistics, including flights, accommodation, and ground transportation.
- Prepare and submit accurate and timely expense reports, ensuring compliance with company policies.
- Draft, proofread, and prepare presentations, reports, correspondence, and other confidential documents.
- Serve as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion.
- Anticipate administrative needs and proactively address them to ensure smooth operations.
- Assist with planning and execution of office events, team gatherings, and client meetings.
- Maintain organized filing systems, both digital and physical, for easy retrieval of information.
- Order and manage office supplies, ensuring adequate stock levels and proper equipment functionality.
- Undertake special projects and assignments as required by the leadership team.
Required Skills
- Minimum of 3 years of administrative assistant experience, preferably in a corporate environment.
- Exceptional organizational and time management skills with the ability to prioritize effectively.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Superior written and verbal communication skills.
- High level of professionalism, discretion, and ability to handle confidential information.
- Proactive problem-solving abilities and a keen attention to detail.
- Demonstrated ability to work independently and as part of a team in a fast-paced setting.
Preferred Qualifications
- Bachelor’s degree or equivalent practical experience.
- Previous experience supporting senior-level executives or multiple team members in a financial services firm.
- Familiarity with various virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Experience with global travel booking systems and expense management software.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Competitive 401(k) retirement plan with company match.
- Generous paid time off, including vacation, sick leave, and holidays.
- Professional development and career advancement opportunities.
- Employee wellness programs and resources.
- Access to employee assistance programs.
- Commuter benefits and discounts.
How to Apply
Interested candidates are encouraged to apply by clicking the link below. Please ensure your resume highlights your relevant experience and qualifications for this crucial role. We look forward to reviewing your application and potentially welcoming you to the Goldman Sachs team.