About Company
AdventHealth is a faith-based, non-profit healthcare system headquartered in Altamonte Springs, Florida. With a legacy spanning over a century, AdventHealth operates numerous hospitals, urgent care centers, and medical groups across the United States, providing comprehensive, compassionate care to millions of patients annually. Our mission is to extend the healing ministry of Christ by providing whole-person care—mind, body, and spirit. In Deltona, AdventHealth is dedicated to serving the community through facilities like AdventHealth Medical Group, offering integrated primary and specialty care close to home. Joining AdventHealth means becoming part of a team committed to excellence, innovation, and a culture that values every individual’s contribution to a healthier community. We pride ourselves on creating an environment where employees feel supported, grow professionally, and make a tangible difference in the lives of those we serve. We believe in nurturing our employees’ professional growth and well-being as much as we care for our patients.
Job Description
Are you an organized, detail-oriented professional with a passion for supporting a dynamic team? AdventHealth in Deltona, Florida, is seeking a dedicated Part-Time Administrative Assistant to join our growing team. This vital role provides essential administrative and operational support, ensuring the smooth and efficient functioning of our office. As an Administrative Assistant, you will be the backbone of our daily operations, contributing to a positive and productive environment. Your responsibilities will span a wide range of tasks, from managing schedules and communications to organizing documents and facilitating meetings. We are looking for someone who thrives in a fast-paced healthcare setting, possesses excellent communication skills, and is adept at multitasking with a positive attitude. This part-time position offers the opportunity to work flexible hours while making a significant impact on our team’s effectiveness and ultimately, patient care. If you are a proactive problem-solver with a commitment to service excellence and wish to be part of a mission-driven organization, we encourage you to apply. This role is perfect for individuals looking for a consistent, meaningful part-time engagement within a supportive and professional environment, where your contributions are valued and directly contribute to our mission of extending the healing ministry of Christ. You will play a crucial role in maintaining our high standards of administrative efficiency and patient support.
Key Responsibilities
- Manage and maintain calendars, schedule appointments, and coordinate meetings for team members.
- Prepare and edit correspondence, reports, presentations, and other documents with meticulous attention to detail.
- Handle incoming calls and direct them appropriately, providing exceptional customer service and a welcoming first impression.
- Organize and maintain physical and electronic filing systems, ensuring confidentiality, data security, and easy retrieval.
- Process and track invoices, expense reports, and other financial documentation accurately.
- Order and maintain office supplies, ensuring adequate stock levels to prevent disruptions.
- Assist with the preparation of meeting agendas, take accurate minutes, and distribute follow-up actions promptly.
- Coordinate travel arrangements and accommodations for staff as needed, managing logistics efficiently.
- Support new employee onboarding by preparing workspaces and necessary documentation, ensuring a smooth transition.
- Perform general office duties such as photocopying, scanning, and mailing.
- Collaborate with various departments to ensure seamless operational flow and support inter-departmental projects.
- Act as a point of contact for internal and external stakeholders, representing AdventHealth professionally and courteously.
Required Skills
- Minimum of 2 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Exceptional organizational and time management skills, with the ability to manage multiple priorities simultaneously.
- Strong written and verbal communication abilities, capable of clear and concise articulation.
- Proven ability to multitask and prioritize effectively in a busy, dynamic environment.
- High level of accuracy and meticulous attention to detail in all tasks.
- Ability to maintain confidentiality and handle sensitive information with utmost discretion and integrity.
- Professional demeanor and strong interpersonal skills, with a customer-service oriented approach.
Preferred Qualifications
- Associate's degree or relevant certification in office administration, business, or a related field.
- Experience working in a healthcare or medical office setting, understanding healthcare specific protocols.
- Familiarity with electronic health record (EHR) systems or medical scheduling software.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) for remote coordination.
- Bilingual (English/Spanish) skills are a significant plus, enhancing our ability to serve a diverse community.
Perks & Benefits
- Competitive hourly wage commensurate with experience and skills.
- Flexible part-time schedule to support work-life balance and personal commitments.
- Employee Assistance Program (EAP) offering confidential support for personal and work-related challenges.
- Opportunities for professional development and training to enhance your career path.
- Access to AdventHealth's comprehensive wellness programs and resources, promoting employee well-being.
- Positive and supportive work environment within a mission-driven organization.
- Team member discounts and perks on various services and products.
- Accrued paid time off (PTO) based on hours worked, allowing for rest and rejuvenation.
How to Apply
Interested candidates are encouraged to apply directly through our official AdventHealth career portal. Please click the application link below to submit your resume and cover letter, detailing your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application and potentially welcoming you to the AdventHealth family, where you can make a tangible difference in our community.