About Company
Proforce Security Ltd. is a leading provider of comprehensive security solutions across Nigeria. Established with a commitment to safeguarding assets, personnel, and information, we deliver cutting-edge security technology and highly trained personnel to a diverse client base. With a strong operational presence throughout the country, including a significant footprint in Rivers State, we are dedicated to maintaining peace of mind for our clients. Our services range from armed and unarmed guarding, convoy and executive protection, to advanced surveillance systems and security consultancy. At Proforce, we pride ourselves on professionalism, integrity, and a proactive approach to security challenges, fostering an environment where every team member contributes to our mission of excellence and safety. We are committed to creating a secure and efficient operational environment for our staff and clients alike.
Job Description
Are you a highly organized, proactive, and detail-oriented individual looking to make a significant impact in a dynamic environment? Proforce Security Ltd. is seeking a dedicated Administrative Assistant to provide exceptional clerical and support services at our Rumuibekwe office in Port Harcourt. This vital role is at the heart of our operations, ensuring the smooth and efficient running of daily administrative tasks, contributing directly to our operational effectiveness and client satisfaction.
As an Administrative Assistant, you will be the backbone of our administrative functions, responsible for a wide range of duties that support our management team and overall office operations. You will manage incoming and outgoing communications, prepare crucial documents, maintain organized records, and provide essential assistance to ensure our team can focus on delivering top-tier security solutions. This position requires someone who thrives in a fast-paced setting, possesses excellent communication skills, and has an unwavering commitment to accuracy and professionalism.
You will play a key role in maintaining office harmony, from managing supplies and equipment to coordinating meetings and travel arrangements for our dedicated staff. This isn’t just a clerical role; it’s an opportunity to become an indispensable part of a team dedicated to security excellence. We are looking for an individual who is not only proficient in administrative tasks but also brings a positive attitude, a problem-solving mindset, and a genuine desire to support their colleagues and company goals. Join Proforce Security Ltd. and contribute to a secure future. We offer a supportive work environment where your contributions are recognized and valued, alongside opportunities for professional growth within a leading security firm that prioritizes its employees’ well-being and development.
Key Responsibilities
- Manage and direct incoming calls and correspondence, greeting visitors in a professional and courteous manner.
- Prepare and edit reports, presentations, and other documents using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Organize and maintain physical and electronic filing systems, ensuring accuracy and easy retrieval of information.
- Schedule and coordinate meetings, appointments, and travel arrangements for management and staff.
- Manage office supplies inventory, placing orders when necessary and ensuring efficient stock levels.
- Process invoices, expense reports, and other financial documentation in coordination with the finance department.
- Assist in the preparation of training materials, presentations, and other operational support documents.
- Facilitate internal and external communication, distributing information to relevant parties as required.
- Provide general administrative support to various departments, undertaking ad-hoc projects as assigned.
- Ensure the office environment remains tidy, organized, and conducive to productivity and professionalism.
Required Skills
- Proven experience as an Administrative Assistant, Office Assistant, or in a similar clerical support role (minimum 2 years).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Strong organizational and time management abilities, capable of multitasking effectively.
- Ability to prioritize tasks and work independently with minimal supervision.
- High degree of discretion and ability to handle confidential information with integrity.
- Proactive and adaptable approach to work, coupled with strong problem-solving capabilities.
- Exceptional interpersonal skills and a professional demeanor.
Preferred Qualifications
- OND or HND in Business Administration, Secretarial Studies, or a related field.
- Previous experience working in the security services industry or a fast-paced corporate environment.
- Familiarity with office management systems and procedures.
- Knowledge of basic accounting principles and invoicing processes.
Perks & Benefits
- Competitive monthly salary commensurate with experience.
- Comprehensive health insurance coverage for employees.
- Pension scheme contributions for long-term financial security.
- Generous paid time off and observance of public holidays.
- Opportunities for professional development, training, and career advancement.
- Supportive and collaborative work environment focused on team success.
- Employee assistance program for personal and professional support.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking on the application link below. Please ensure your resume is up-to-date and highlights your relevant experience and skills, especially those related to administrative support and office management. We look forward to reviewing your application and potentially welcoming you to the Proforce Security Ltd. team.