About Company
Wix.com is a leading global software company, empowering millions worldwide to create a professional online presence. We are passionate about making web creation accessible to everyone, from entrepreneurs and small businesses to artists and large enterprises. Our innovative platform, built on cutting-edge technology, offers complete freedom to design, manage, and grow an online presence exactly how you want. At Wix, we foster a dynamic, collaborative, and creative environment where talent thrives, ideas are encouraged, and impact is celebrated. Join our diverse team and be a part of a company that is constantly evolving and pushing the boundaries of what’s possible online.
Job Description
Wix.com is searching for a highly motivated and organized Entry-Level Administrative Assistant to join our vibrant team in Tel Aviv. This is a fantastic opportunity for an enthusiastic individual looking to kickstart their career in a fast-paced, global tech company. As an Administrative Assistant, you will be the backbone of our operational efficiency, providing essential support to various teams and executives. You’ll be responsible for a wide array of administrative tasks, ensuring our office runs smoothly and our teams can focus on innovation. This role is perfect for someone with exceptional communication skills, a proactive attitude, and a keen eye for detail.
You will gain invaluable experience in a corporate setting, learn best practices in office management, and interact with diverse professionals across different departments. We are looking for someone eager to learn, adapt, and grow with us. If you are a natural problem-solver, enjoy a dynamic work environment, and are committed to delivering high-quality support, we encourage you to apply. This position offers a chance to contribute significantly to our daily operations while developing core administrative competencies and building a strong foundation for future career advancement within Wix. We value curiosity and a can-do attitude above all else.
Key Responsibilities
- Manage and maintain executive and team calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize documents, presentations, and reports, ensuring accuracy and professional formatting.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, acting as a primary point of contact.
- Coordinate office supplies and equipment, ensuring adequate stock levels and liaising with vendors as needed.
- Assist with event planning and coordination for internal meetings, workshops, and company gatherings.
- Process expense reports, invoices, and other financial documentation in accordance with company policies.
- Maintain organized filing systems, both digital and physical, to ensure easy retrieval of information.
- Support onboarding processes for new employees, including preparing workstations and necessary documentation.
- Perform general administrative duties such as data entry, photocopying, and mail distribution.
- Collaborate with other administrative staff and teams to ensure seamless operational flow.
Required Skills
- Excellent verbal and written communication skills in English.
- Strong organizational and time management abilities with a focus on attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Ability to prioritize tasks and manage multiple responsibilities effectively.
- Proactive attitude and ability to work independently as well as part of a team.
- Discretion and ability to handle confidential information with integrity.
- Basic proficiency in Hebrew for local communication and understanding.
Preferred Qualifications
- High school diploma or equivalent; associate's or bachelor's degree is a plus.
- Previous experience in an office environment, even internships or volunteer work.
- Familiarity with project management tools or CRM systems.
- Experience working in a fast-paced, high-tech, or global company environment.
Perks & Benefits
- Comprehensive health insurance and wellness programs.
- Generous paid time off and holidays.
- Opportunities for professional development and career growth.
- Modern and dynamic office environment with amenities.
- Team events, social gatherings, and company-wide celebrations.
- Employee discounts on Wix products and services.
- Flexible work options when appropriate.
- Delicious catered meals and fully stocked kitchens.
How to Apply
Interested candidates are invited to apply directly through our careers portal. Please click on the application link below to submit your resume and cover letter. We look forward to reviewing your application!