About Company
The Nigerian Ports Authority (NPA) is a federal government agency responsible for the governance and operation of the seaports in Nigeria. Our mission is to facilitate trade, boost economic growth, and ensure efficient, safe, and secure port operations across the nation. With a steadfast commitment to national development and operational excellence, NPA plays a pivotal role in Nigeria’s logistics and maritime sectors, serving as a critical gateway for international commerce. We are dedicated to fostering a professional, inclusive, and supportive environment where employees can thrive, contribute significantly to our national mandate, and grow their careers within a structured public service institution. Joining NPA means becoming part of an organization that is integral to the economic prosperity and global connectivity of Nigeria.
Job Description
As an Administrative Assistant at the Nigerian Ports Authority, you will be an essential pillar of our local administrative operations in Uyo, providing crucial support to ensure seamless daily functions and uphold the high standards of efficiency NPA is known for. This role is fundamental for maintaining an organized, productive, and efficient office environment, directly contributing to the smooth workflow and operational excellence of our regional presence. You will be instrumental in managing schedules, coordinating meetings, preparing detailed correspondence, handling sensitive data, and maintaining confidential information with the utmost discretion and professionalism. We are seeking a proactive, meticulously detail-oriented, and highly organized individual who thrives in a dynamic public sector environment and is deeply committed to supporting our strategic objectives. This position offers a unique and impactful opportunity to contribute to a vital national institution, fostering a stable career path within a structured and influential public service organization. You will work closely with various departments and personnel, offering indispensable administrative insight and support, ensuring all tasks are completed promptly, accurately, and to the highest regulatory and organizational standards. Your ability to communicate effectively, manage multiple priorities under pressure, and adapt to evolving needs will be key to your success in this pivotal role, making a tangible difference in the operational efficiency and overall productivity of our Uyo operations.
Key Responsibilities
- Manage and maintain executive calendars, scheduling appointments, meetings, and conferences.
- Prepare, proofread, and distribute official correspondence, reports, presentations, and other documents.
- Organize and maintain physical and electronic filing systems, ensuring efficient retrieval of documents.
- Coordinate logistics for meetings, workshops, and events, including venue booking, material preparation, and attendee communication.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries to appropriate personnel.
- Procure and manage office supplies, ensuring adequate stock levels and cost-effective purchasing.
- Assist in data entry, record-keeping, and the compilation of administrative reports.
- Serve as the primary point of contact for internal and external stakeholders on administrative matters.
- Maintain strict confidentiality of sensitive information and documents.
- Support general office administration and assist with special projects as assigned by management.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills in English
- Strong organizational and time management abilities
- High level of accuracy and attention to detail
- Ability to multitask and prioritize effectively in a fast-paced environment
- Proven experience in handling confidential information with integrity
- Strong interpersonal skills and a professional demeanor
Preferred Qualifications
- Higher National Diploma (HND) or Bachelor's degree in Business Administration, Public Administration, or a related field.
- Previous experience working in a government agency or large public sector organization.
- Familiarity with standard office management software and equipment.
- Ability to take initiative and work independently with minimal supervision.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Comprehensive health insurance scheme.
- Pension contributions and retirement benefits.
- Opportunities for professional development and training.
- Conducive and supportive work environment.
- Statutory leave entitlements.
- Contribution to a vital national economic institution.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking on the application link below. Please ensure your CV and cover letter highlight your relevant experience and skills for this role. Only shortlisted candidates will be contacted for an interview.