About Company
Alberta Health Services (AHS) is Canada’s first and largest province-wide integrated health system, responsible for delivering health services to the over 4.4 million people living in Alberta, as well as to some residents of Saskatchewan, B.C. and the Northwest Territories. With a dedicated team of over 100,000 employees and 10,000 physicians, AHS is committed to providing quality, accessible healthcare to all Albertans. Our vision is to achieve a healthy Alberta, with a mission to provide a patient-focused, quality health system that is accessible and sustainable for all. We are driven by values of respect, accountability, and collaboration, fostering an inclusive environment where every individual’s contribution is valued. Joining AHS means becoming part of a vital service that impacts the well-being of entire communities, working alongside professionals dedicated to excellence in healthcare.
Job Description
Are you an organized, detail-oriented individual looking to launch your career in a supportive and impactful environment? Alberta Health Services (AHS) is seeking a motivated Occupational Health Program Assistant to join our dedicated team in Edmonton. This entry-level position offers a unique opportunity to contribute to the health and safety of our valuable healthcare professionals and support staff, playing a crucial role in ensuring a healthy work environment across our facilities. As an Occupational Health Program Assistant, you will provide essential administrative and operational support to the Occupational Health Services department. Your work will directly assist in the efficient delivery of programs that safeguard employee well-being, manage workplace injuries, and promote a culture of safety. This is an excellent opportunity for someone who is eager to learn, grow, and make a tangible difference in the healthcare sector, even without extensive prior experience. You will gain valuable insight into public health, human resources, and the intricate workings of a large healthcare system. We are looking for someone with strong communication skills, an aptitude for organization, and a genuine interest in supporting the health and well-being of others. If you’re ready to start a rewarding career with a leading healthcare organization, we encourage you to apply and grow with us.
Key Responsibilities
- Provide comprehensive administrative support to the Occupational Health Services team, including scheduling appointments, managing calendars, and coordinating meetings.
- Maintain accurate and confidential employee health records and databases, ensuring data integrity and adherence to privacy regulations (e.g., FOIP, HIPAA).
- Assist with the preparation of various reports, presentations, and correspondence related to occupational health programs and initiatives.
- Respond to internal and external inquiries in a professional and timely manner, directing complex issues to appropriate team members.
- Support the coordination of occupational health programs, such as immunization campaigns, return-to-work programs, and wellness initiatives.
- Order and maintain office supplies, manage incoming and outgoing mail, and ensure the smooth operation of the office environment.
- Collaborate with other administrative staff and departmental teams to ensure seamless information flow and operational efficiency.
- Assist with onboarding processes for new employees regarding occupational health requirements.
- Contribute to the continuous improvement of administrative processes and workflows within the department.
Required Skills
- High school diploma or equivalent.
- Exceptional organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Ability to maintain strict confidentiality and handle sensitive information discreetly.
- Excellent interpersonal skills with a professional and client-focused approach.
- Ability to work effectively both independently and as part of a team.
- Demonstrated problem-solving abilities and a proactive attitude.
Preferred Qualifications
- Post-secondary education in Office Administration, Medical Office Assistant, or a related field.
- Previous administrative experience in a fast-paced office environment, preferably in healthcare.
- Familiarity with medical terminology or health information systems.
- Experience working in a unionized environment.
Perks & Benefits
- Comprehensive health and dental benefits package.
- Pension plan (Local Authorities Pension Plan – LAPP).
- Generous paid time off, including vacation and sick leave.
- Opportunities for professional development and career advancement within Alberta Health Services.
- Access to employee wellness programs and resources.
- Supportive and collaborative work environment.
- Employee assistance program for personal and professional support.
- Making a direct impact on the health and safety of healthcare professionals.
How to Apply
Interested candidates are encouraged to apply directly through our careers portal. Please ensure your resume and a cover letter highlight your relevant skills, experience, and enthusiasm for this entry-level role. Click on the application link below to apply for the job.