About Company
Nottingham City Homes is a dynamic, award-winning organisation dedicated to providing high-quality housing services to residents across Nottingham. As an Arms Length Management Organisation (ALMO) working in partnership with Nottingham City Council, we manage over 27,000 homes, striving to create thriving communities where everyone feels safe, supported, and proud to live. Our mission extends beyond bricks and mortar; we invest in people, promote social inclusion, and champion sustainability, all while delivering exceptional customer service. We are a values-driven employer committed to diversity, equality, and inclusion, offering a supportive environment where staff can grow and make a real difference to the lives of thousands.
Job Description
We are seeking an exceptional and highly skilled CEO Assistant to provide comprehensive, confidential, and proactive support to our Chief Executive Officer. This pivotal role is perfect for a seasoned administrative professional who thrives in a fast-paced environment and possesses an unparalleled commitment to discretion and efficiency. As the CEO Assistant, you will be the primary point of contact for internal and external stakeholders interacting with the CEO, managing a complex calendar, coordinating high-level meetings, and preparing critical documents with precision and foresight. Your ability to anticipate needs, manage priorities, and maintain absolute confidentiality on sensitive matters will be paramount to success. This is more than just an administrative role; it’s an opportunity to be at the heart of strategic decision-making, directly contributing to the smooth operation and success of a leading public service organisation dedicated to its community. You will play a crucial role in ensuring the CEO’s time is optimised, communications are seamless, and strategic objectives are supported through meticulous organisation and diligent follow-through. We are looking for someone who can not only manage tasks but also truly partner with the CEO, offering insightful support and demonstrating initiative.
Key Responsibilities
- Provide advanced, confidential administrative support to the Chief Executive Officer, including managing complex calendars, scheduling appointments, and coordinating extensive travel arrangements.
- Act as the primary point of contact and gatekeeper for the CEO, screening calls, emails, and visitors, and expertly directing inquiries to appropriate departments or individuals.
- Prepare, edit, and proofread highly sensitive documents, presentations, reports, and correspondence, ensuring accuracy, consistency, and adherence to company standards.
- Organise and facilitate high-level meetings, including Board meetings, executive team meetings, and external stakeholder engagements, encompassing agenda preparation, minute-taking, and follow-up on action items.
- Conduct research, compile data, and prepare summaries or reports as requested by the CEO, demonstrating strong analytical and critical thinking skills.
- Manage and maintain confidential files, records, and information with the utmost discretion and integrity.
- Assist with special projects and initiatives as assigned, demonstrating flexibility and adaptability.
- Process expenses, manage invoices, and handle other financial administration pertinent to the CEO's office.
- Foster positive relationships with internal colleagues, external partners, and stakeholders.
- Oversee office supplies and equipment for the CEO's office, ensuring smooth operations.
Required Skills
- Minimum of 5 years of experience supporting C-suite executives or senior leadership in a complex organisation.
- Exceptional organisational and time management skills, with the ability to prioritise effectively under pressure.
- Demonstrated ability to handle highly confidential information with impeccable discretion and integrity.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business software.
- Superior written and verbal communication skills, with keen attention to detail and grammar.
- Proven problem-solving abilities and a proactive, results-oriented approach.
- Strong interpersonal skills with the ability to build rapport and communicate effectively with diverse stakeholders.
- Ability to work independently, exercise sound judgment, and take initiative.
Preferred Qualifications
- A degree or relevant professional qualification in Business Administration, Secretarial Studies, or a related field.
- Experience within the public sector, housing, or a similarly regulated environment.
- Familiarity with governance structures and board-level administration.
- Project management support experience.
Perks & Benefits
- Competitive salary and pension scheme.
- Generous annual leave entitlement, plus bank holidays.
- Access to a comprehensive employee assistance programme.
- Opportunities for professional development and continuous learning.
- Flexible working options (where applicable and operational needs allow).
- A supportive and inclusive work environment dedicated to making a positive community impact.
- Local government discount schemes.
How to Apply
To apply for this exciting opportunity and become a vital part of our leadership team, please click on the application link below. We encourage you to submit a comprehensive CV and a cover letter outlining your relevant experience and why you are the ideal candidate for this confidential support role.