About Company
BNL Gruppo BNP Paribas is one of Italy’s leading banks and a significant part of the global BNP Paribas Group, a European leader in banking and financial services. With a rich history spanning over a century, BNL has established itself as a trusted partner for individuals, businesses, and institutions across Italy. Our commitment to innovation, sustainability, and client satisfaction drives everything we do. We operate with a strong focus on ethical practices and social responsibility, contributing positively to the communities where we operate. Joining BNL Gruppo BNP Paribas means becoming part of an international network that fosters professional growth, diversity, and a collaborative work environment. We believe in empowering our employees to achieve their full potential, offering extensive training and development opportunities. Our Rome office is a hub of activity, reflecting the vibrant energy of the city and our dedication to serving our clients with excellence. We pride ourselves on a culture that encourages open communication and mutual respect, ensuring that every team member feels valued and supported in their role.
Job Description
BNL Gruppo BNP Paribas, a leading financial institution, is seeking a diligent and proactive Office Assistant to provide essential daily support to our dynamic team in Downtown Rome. This role is pivotal in ensuring the smooth and efficient operation of our office environment, contributing directly to the productivity and success of our various departments. As an Office Assistant, you will be the backbone of our administrative functions, handling a diverse range of tasks that keep our operations running seamlessly. We are looking for an individual who thrives in a fast-paced environment, possesses exceptional organizational skills, and is committed to delivering high-quality support with a positive attitude. This is an excellent opportunity for someone looking to grow their administrative career within a renowned global banking group. You will play a crucial role in maintaining an organized and welcoming office space, managing communication flows, and providing crucial logistical support. Your contributions will directly impact employee satisfaction and operational efficiency, making you an indispensable part of our Rome team. Join us and become part of a company that values collaboration, innovation, and professional development, all while being at the heart of Italy’s vibrant capital.
Key Responsibilities
- Manage incoming and outgoing correspondence, including mail, emails, and phone calls, ensuring timely distribution and response.
- Maintain and organize physical and electronic filing systems, ensuring accuracy and accessibility of important documents.
- Coordinate and schedule meetings, appointments, and travel arrangements for team members as required.
- Prepare and edit documents, presentations, and reports, ensuring professional formatting and grammatical accuracy.
- Assist with office supply inventory management, ordering, and restocking to ensure adequate supplies are always available.
- Support with front desk duties, greeting visitors, and directing inquiries professionally and courteously.
- Liaise with external vendors and service providers, managing facility-related issues and ensuring a well-maintained office environment.
- Perform various ad-hoc administrative tasks to support daily office operations and special projects, adapting to evolving team needs.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in Italian and English.
- Strong organizational and time management abilities with meticulous attention to detail.
- Ability to prioritize tasks and manage multiple projects simultaneously under pressure.
- Proactive and resourceful approach to problem-solving and task completion.
- High level of professionalism and discretion when handling sensitive information.
Preferred Qualifications
- Previous experience (1-2 years) in an administrative or office support role, preferably within a corporate or financial environment.
- Knowledge of standard office equipment and procedures for efficient workflow.
- A diploma or degree in a relevant field (e.g., Business Administration, Secretarial Studies, or related discipline).
- Familiarity with financial services industry terminology and operations.
Perks & Benefits
- Competitive annual salary complemented by performance-based bonuses.
- Comprehensive health and wellness benefits package for employees and their families.
- Extensive opportunities for professional development and career advancement within a global banking group.
- Employee discount programs for a variety of services, products, and cultural activities.
- Modern, ergonomic office environment situated in a prime Downtown Rome location, easily accessible by public transport.
- Access to an extensive internal training platform for continuous learning and skill enhancement.
- Work-life balance initiatives to support employee well-being and personal growth.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your CV and a compelling cover letter highlight your relevant experience, language proficiency, and why you are a great fit for BNL Gruppo BNP Paribas and this dynamic role. We look forward to reviewing your application!