About Company
The Art League of Daytona Beach is a vibrant, non-profit organization deeply embedded in the heart of Florida’s cultural landscape. For over 70 years, we have been dedicated to fostering artistic expression, promoting art education, and enriching the community through engaging exhibits, workshops, and events. Our mission is to inspire creativity, provide a welcoming space for artists of all levels, and make art accessible to everyone. We believe in the transformative power of art and its ability to connect people, tell stories, and beautify our world. Joining our team means becoming a part of a passionate group committed to making a tangible impact on the cultural vitality of Daytona Beach and beyond.
Job Description
Are you a highly organized, proactive, and detail-oriented individual with a passion for supporting a creative and community-focused environment? The Art League of Daytona Beach is seeking an enthusiastic Office Assistant to join our dedicated team. This pivotal role is essential to the smooth operation of our daily activities, providing critical administrative support that enables our artistic and educational programs to flourish. You will be the backbone of our office, ensuring that everything from communications to event coordination runs seamlessly, allowing our artists, instructors, and visitors to have the best possible experience.
In this role, you will wear many hats, serving as the first point of contact for many of our members and the public, managing essential office functions, and assisting with the logistical planning of our diverse array of workshops, exhibitions, and community outreach initiatives. Your exceptional organizational skills will be key in maintaining our records, coordinating schedules, and ensuring our office remains a welcoming and efficient hub of activity. This position offers a unique opportunity to contribute directly to the cultural enrichment of Daytona Beach, working in an inspiring environment where your efforts directly support the growth of local art and artists.
We are looking for someone who not only excels at administrative tasks but also brings a positive attitude, a problem-solving mindset, and a genuine interest in the arts. You will play a crucial role in enhancing our operational efficiency, freeing up our artistic staff to focus on their creative endeavors. If you thrive in a dynamic setting, enjoy interacting with a diverse group of people, and are eager to contribute to an organization that makes a real difference in the community, we encourage you to apply. Join The Art League of Daytona Beach and help us continue to paint a brighter future for art in our beloved city.
Key Responsibilities
- Manage incoming and outgoing communications, including phone calls, emails, and physical mail, directing inquiries to appropriate staff members.
- Maintain organized digital and physical filing systems, ensuring documents are easily accessible and secure.
- Schedule and coordinate appointments, meetings, and facility bookings for staff, instructors, and volunteers.
- Provide administrative support for the planning and execution of art exhibits, workshops, and special events.
- Order, receive, and manage office supplies and inventory, ensuring adequate stock levels.
- Assist with basic financial tasks, such as processing invoices, donations, membership renewals, and preparing bank deposits.
- Greet visitors, members, and artists with a friendly and professional demeanor, providing information and assistance as needed.
- Prepare various documents, including reports, presentations, correspondence, and marketing materials.
- Support marketing and outreach efforts by assisting with mailing campaigns, social media scheduling, and website updates.
- Perform general clerical duties, including data entry, photocopying, scanning, and faxing.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities with keen attention to detail.
- Proven ability to manage time effectively and prioritize tasks.
- Proactive problem-solver with a strong sense of initiative.
- Ability to work independently and collaboratively within a team environment.
- Exceptional customer service and interpersonal skills.
- Familiarity with standard office equipment.
Preferred Qualifications
- Associate's or Bachelor's degree in a relevant field.
- Previous experience (1+ year) in an administrative or office assistant role, preferably within a non-profit or arts organization.
- Experience with CRM software (e.g., Salesforce) or membership management systems.
- Familiarity with basic graphic design tools (e.g., Canva) for creating simple promotional materials.
- A genuine passion for the arts and community engagement.
Perks & Benefits
- Competitive salary and opportunities for annual review.
- Paid Time Off (PTO) and paid holidays.
- Health, dental, and vision insurance options.
- Opportunities for professional development and training.
- Discounted rates on art classes and workshops.
- A collaborative, inspiring, and supportive work environment.
- The chance to contribute to a meaningful mission and enrich the local community.
How to Apply
To apply for this rewarding opportunity, please send your resume and a cover letter outlining your experience and why you are interested in this role to the email address provided below. We encourage you to highlight any relevant experience within non-profit or arts organizations. We look forward to reviewing your application!