About Company
GraceKennedy Limited is a prominent Jamaican conglomerate with a rich history spanning over a century. From its humble beginnings as a small trading company, GraceKennedy has grown into a diverse global entity with operations across the Caribbean, North and Central America, the United Kingdom, and Europe. Our expansive portfolio includes leading businesses in food and beverage manufacturing and distribution, financial services, and retail. At GraceKennedy, we are committed to enriching lives through sustainable business practices, innovation, and a dedication to quality that resonates with our customers and communities worldwide. We pride ourselves on a culture of integrity, teamwork, and continuous improvement, fostering an environment where employees can thrive and contribute to our shared success. Join us and become a part of a legacy of excellence and community impact.
Job Description
GraceKennedy Limited is seeking a dynamic and highly organized Office Manager to oversee and optimize the daily operations of our Gordon Pen, Spanish Town office. This pivotal role involves providing comprehensive administrative support, ensuring the smooth functioning of all office processes, and fostering a productive and positive work environment. The successful candidate will be a proactive leader, adept at supervising administrative staff, coordinating essential activities, and acting as the central point of contact for internal and external stakeholders. You will be instrumental in maintaining office efficiency, managing resources, and implementing effective administrative systems that align with GraceKennedy’s high standards. If you are a natural problem-solver with exceptional interpersonal skills and a proven track record in office management and coordination, we invite you to contribute your expertise to our growing team and play a key role in our continued success.
Key Responsibilities
- Manage and oversee general office operations, ensuring efficiency and adherence to company policies and procedures.
- Supervise, train, and mentor administrative staff, delegating tasks and monitoring performance to ensure high productivity.
- Coordinate and schedule meetings, appointments, and travel arrangements for management and staff.
- Handle all incoming and outgoing correspondence, including emails, calls, and mail, directing queries to appropriate departments.
- Manage office supplies inventory, placing orders, and negotiating with vendors to ensure cost-effectiveness.
- Oversee the maintenance and repair of office equipment and facilities, liaising with service providers as needed.
- Assist in the preparation of budgets, monitoring expenditures, and processing invoices and expense reports.
- Maintain organized filing systems, both physical and digital, ensuring data accuracy and confidentiality.
- Act as a liaison between various departments and external parties, facilitating communication and collaboration.
- Implement and improve administrative systems, such as record-keeping, office layout, and communication protocols.
- Ensure compliance with health and safety regulations, creating a secure and comfortable work environment.
- Organize company events, conferences, and social gatherings as required.
- Provide executive administrative support to senior management when necessary.
Required Skills
- Proven experience as an Office Manager or Administrative Manager (4+ years)
- Strong leadership and supervisory skills with the ability to motivate and develop a team
- Excellent verbal and written communication skills in English
- Exceptional organizational and time management abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to multi-task and prioritize work effectively in a fast-paced environment
- Strong problem-solving skills and attention to detail
- Customer service-oriented approach
- Ability to handle confidential information with discretion
Preferred Qualifications
- Bachelor's degree in Business Administration, Management, or a related field
- Certification in Office Management or Project Management
- Experience with an Enterprise Resource Planning (ERP) system or similar office management software
- Knowledge of Jamaican labour laws and regulations
Perks & Benefits
- Competitive salary package
- Comprehensive health and wellness benefits
- Pension plan with company contributions
- Paid time off and holidays
- Opportunities for professional development and training
- Employee discount programs on GraceKennedy products and services
- Positive and supportive work environment
- Career growth opportunities within a diversified conglomerate
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume highlights your relevant experience in office management, supervision, and coordination. We thank all applicants for their interest, however, only shortlisted candidates will be contacted.