About Company
Punta Gorda Title Company is a leading provider of comprehensive title and escrow services across Southwest Florida, including a robust presence in the vibrant Cape Coral community. For over two decades, we’ve built a reputation for accuracy, efficiency, and unparalleled customer service. We are committed to fostering a supportive and professional environment where our team members can thrive and contribute to seamless real estate transactions. Joining our team means becoming part of a dedicated group that values integrity, attention to detail, and a client-first approach in every interaction.
Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in Cape Coral, Florida. This pivotal role provides essential administrative support, ensuring the smooth and efficient operation of our office. As an Office Assistant, you will be the first point of contact for many of our clients and partners, contributing significantly to our professional image and operational flow. Your ability to manage multiple tasks, maintain meticulous records, and communicate effectively will be crucial. This is an excellent opportunity for someone who thrives in a fast-paced environment, possesses a strong work ethic, and is eager to support a team dedicated to excellence in real estate services. If you are detail-oriented, a natural problem-solver, and enjoy creating an organized and welcoming office atmosphere, we encourage you to apply and become an integral part of our success story.
Key Responsibilities
- Greet and assist clients and visitors in a professional and welcoming manner, managing the reception area.
- Answer and direct incoming phone calls with courtesy and efficiency, taking messages as necessary.
- Manage incoming and outgoing mail, packages, and deliveries, ensuring timely distribution and dispatch.
- Maintain organized physical and digital filing systems, including scanning, archiving, and retrieving documents.
- Assist with scheduling appointments, meetings, and coordinating conference room usage.
- Order, manage, and distribute office supplies, ensuring adequate stock levels and cost-effective purchasing.
- Provide general administrative support to various departments, including data entry, document preparation, and report generation.
- Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
- Operate and maintain office equipment, including copiers, printers, and scanners, troubleshooting minor issues.
- Contribute to maintaining a clean, organized, and professional office environment.
Required Skills
- Proven experience in an administrative or office support role (minimum 1 year).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional verbal and written communication skills.
- Strong organizational skills and ability to manage multiple priorities efficiently.
- High level of accuracy and attention to detail.
- Ability to work independently and collaboratively within a team.
- Excellent interpersonal skills with a professional and friendly demeanor.
- High school diploma or equivalent.
Preferred Qualifications
- Associate's degree in Business Administration or related field.
- Experience within the real estate, title, or legal industries.
- Familiarity with office management software and database systems.
- Bilingual proficiency (English/Spanish) is a plus.
Perks & Benefits
- Competitive hourly wage with opportunities for growth.
- Comprehensive health, dental, and vision insurance coverage.
- Paid time off (vacation, sick leave, and holidays).
- 401(k) retirement plan with company matching contributions.
- Opportunities for professional development and continuous learning.
- A supportive, collaborative, and professional work environment.
- Team-building events and company outings.
How to Apply
Interested candidates are encouraged to apply directly through our online application portal. Please click on the application link below to submit your resume and cover letter. We look forward to reviewing your qualifications.