About Company
FactSet Research Systems Inc. is a leading provider of integrated financial information, analytical applications, and industry-leading services. For over 40 years, we have empowered the world’s leading financial professionals to make smarter, faster, and more informed decisions. Our innovative solutions deliver crucial market data, advanced analytics, and cutting-edge technology to investment managers, investment bankers, and other financial experts across the globe. At FactSet, we pride ourselves on our collaborative culture, commitment to innovation, and unwavering focus on client success. We foster an environment where employees are encouraged to learn, grow, and contribute to meaningful work that impacts the global financial landscape. Join us and be part of a team that’s building the future of finance.
Job Description
FactSet is seeking a highly organized, proactive, and discreet Administrative Executive to join our dynamic team in a hybrid work model, based out of our East Norwalk, Norwalk office. This pivotal role supports our senior leadership and critical departments, ensuring seamless day-to-day operations and contributing significantly to our overall efficiency and success. As an Administrative Executive, you will serve as the indispensable linchpin for various administrative functions, expertly managing complex schedules, coordinating crucial meetings across different time zones, and preparing essential communications that reflect FactSet’s commitment to excellence. We are looking for an individual who thrives in a fast-paced, intellectually stimulating environment, possesses exceptional problem-solving abilities, and can anticipate needs before they arise, demonstrating foresight and initiative.
In this hybrid role, you will enjoy the best of both worlds – the collaborative energy of working from our vibrant East Norwalk office, coupled with the focused productivity of remote workdays. This flexible model is designed to foster a balanced professional life while maintaining strong team cohesion and continuous collaboration. Your contributions will directly impact executive productivity, enabling our leadership to concentrate on strategic initiatives, drive innovation, and serve our global clientele effectively. You will be responsible for a wide array of administrative tasks, ranging from detailed calendar management and intricate domestic and international travel arrangements to comprehensive expense reporting, sophisticated presentation preparation, and meticulous document creation. Beyond routine tasks, you will also play a key role in coordinating special projects, managing confidential data, and enhancing our internal communication flow, ensuring information is disseminated accurately and efficiently.
The ideal candidate will demonstrate a strong command of professional etiquette, maintain the utmost confidentiality with sensitive information, and exhibit an unwavering commitment to accuracy, professionalism, and continuous improvement. You will serve as a primary point of contact for both internal colleagues and external stakeholders, requiring superior interpersonal skills, a customer-service oriented approach, and the ability to communicate clearly and concisely under pressure. This position offers a unique opportunity to embed yourself within the operational core of a leading financial technology company, learning and growing within a supportive, innovative, and forward-thinking culture. If you are a self-starter with a meticulous eye for detail, a proactive mindset, and a genuine passion for enabling executive success in a dynamic, global setting, we encourage you to apply and become an integral part of the FactSet story, shaping the future of financial data and analytics.
Key Responsibilities
- Manage complex calendars, scheduling appointments and meetings, and resolving scheduling conflicts efficiently.
- Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and visa applications.
- Prepare and submit expense reports accurately and in a timely manner, ensuring compliance with company policies.
- Organize and coordinate virtual and in-person meetings, including preparing agendas, taking minutes, and distributing materials.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents with precision and discretion.
- Handle confidential and sensitive information with the highest level of integrity and discretion.
- Serve as a primary point of contact, screening calls, responding to inquiries, and redirecting as appropriate.
- Maintain organized filing systems, both digital and physical, for easy retrieval of documents.
- Order and manage office supplies, ensuring the smooth operation of the office environment.
- Assist with special projects, research tasks, and data entry as required by the executive team.
- Facilitate communication between various departments and external partners to ensure smooth information flow.
Required Skills
- Proven experience as an Administrative Executive, Executive Assistant, or similar advanced administrative role.
- Exceptional organizational and time management skills with the ability to prioritize and multitask effectively.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
- Superior written and verbal communication skills, with keen attention to detail.
- Demonstrated ability to maintain confidentiality and exercise sound judgment and discretion.
- Proactive problem-solving abilities and a strong sense of initiative.
- Excellent interpersonal skills and a professional demeanor.
Preferred Qualifications
- Bachelor's degree in Business Administration or a related field.
- Experience working in the financial services or technology industry.
- Familiarity with project management tools (e.g., Jira, Asana) and CRM software (e.g., Salesforce).
- Experience supporting senior-level executives in a fast-paced, global organization.
- Ability to adapt quickly to new technologies and processes.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company match.
- Generous paid time off (PTO), including vacation, sick leave, and holidays.
- Opportunities for professional development and continuous learning.
- Employee wellness programs and resources.
- Tuition reimbursement program for eligible employees.
- Commuter benefits program.
- Flexible hybrid work environment.
- Employee stock purchase plan (ESPP).
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and cover letter. Please ensure your application highlights your relevant experience and how you meet the qualifications for this exciting hybrid role at FactSet.