About Company
Ardova Plc is a leading Nigerian integrated energy company involved in the marketing and distribution of petroleum products, manufacturing and distribution of lubricants, and power generation. With a rich history of over five decades, Ardova Plc is committed to powering progress across Nigeria through its extensive network of retail outlets, bulk storage facilities, and a diverse portfolio of quality energy solutions. We pride ourselves on innovation, operational excellence, and a strong commitment to sustainable business practices and community development. Join our dynamic team where your contributions empower growth and shape the future of energy in Nigeria.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Office Secretary – Executive/Support to provide comprehensive administrative support to our senior management team in Port Harcourt. This critical role ensures the efficient day-to-day operation of the office, facilitating seamless communication, effective document management, and meticulous scheduling. The ideal candidate will be a self-starter with excellent communication skills, a strong sense of professionalism, and the ability to manage multiple priorities in a fast-paced environment. You will be instrumental in maintaining an organized and productive workspace, supporting strategic initiatives, and upholding the company’s high standards of executive support. This position offers a unique opportunity to contribute significantly to the operational success of a leading energy company and work closely with senior executives. Your ability to anticipate needs, exercise discretion, and manage sensitive information with confidentiality will be paramount to your success. We are looking for someone who thrives on being the backbone of executive operations, enabling our leaders to focus on strategic goals while ensuring administrative tasks are handled with precision and efficiency. You will be at the heart of our Port Harcourt office, ensuring that our executives have the support they need to drive the company forward. This role demands a high level of integrity, a proactive approach to problem-solving, and an unwavering commitment to excellence. You will manage executive calendars, coordinate complex travel itineraries, prepare confidential reports, and act as a crucial liaison between various departments and external partners. Your contributions will directly impact our operational efficiency and the ability of our leadership to execute on our strategic vision. If you are passionate about providing top-tier administrative support and want to be part of a forward-thinking organization that values its employees and fosters a culture of growth and innovation, we encourage you to apply and become a vital part of the Ardova Plc family.
Key Responsibilities
- Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Handle incoming and outgoing communications, including drafting correspondence, emails, and reports with accuracy and professionalism.
- Organize and maintain physical and electronic filing systems, ensuring confidentiality and easy retrieval of documents.
- Prepare meeting agendas, take minutes during meetings, and distribute follow-up actions to relevant team members.
- Coordinate office supplies, equipment maintenance, and liaise with vendors to ensure smooth office operations.
- Assist in the preparation of presentations, reports, and other documents for internal and external stakeholders.
- Manage executive expenses and process reimbursements in a timely and accurate manner.
- Act as a primary point of contact for internal and external inquiries, directing them appropriately.
- Facilitate internal communication flow and ensure information is disseminated efficiently within the department.
- Undertake special projects and assignments as requested by senior management.
Required Skills
- Proven experience as an Executive Secretary, Administrative Assistant, or similar role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Outstanding written and verbal communication skills.
- Strong organizational and time management abilities with excellent attention to detail.
- Ability to maintain strict confidentiality and exercise discretion.
- Proactive problem-solving skills and ability to work independently.
- Demonstrated ability to multitask and prioritize tasks effectively under pressure.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
- Experience working in the energy, oil & gas, or a similar corporate environment.
- Familiarity with office management systems and procedures.
- Knowledge of basic accounting principles for expense management.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health insurance package.
- Opportunities for professional development and career growth.
- Employee wellness programs.
- Access to a supportive and collaborative work environment.
- Pension scheme.
How to Apply
Interested and qualified candidates are encouraged to apply for this exciting opportunity. Please click on the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. Your cover letter should highlight your administrative prowess and your alignment with Ardova Plc’s values. Ensure all required documents are attached.