About Company
Union Bank, now a division of U.S. Bank, is deeply rooted in the communities it serves, with a proud history of helping individuals, families, and businesses achieve their financial goals. For over a century, we’ve built a reputation for trust, integrity, and exceptional service. At Union Bank, we believe that our strength comes from our people – a diverse team dedicated to creating a positive impact. We foster an inclusive and supportive work environment where every employee is valued, encouraged to grow, and empowered to contribute to our collective success. Joining Union Bank means becoming part of a forward-thinking institution committed to innovation, customer satisfaction, and community engagement. We are passionate about empowering potential and making a difference, both for our clients and within our neighborhoods. Our branch in Simi Valley upholds these values, providing a local touch with global resources and a commitment to excellence in all we do. We strive to create a workplace where employees feel connected, supported, and inspired to reach their full potential.
Job Description
Are you an organized, proactive, and detail-oriented professional looking to make a significant impact in a thriving financial services environment? Union Bank, a division of U.S. Bank, is seeking a dedicated On-site Office Administrator to join our dynamic team in Wood Ranch, Simi Valley. This full-time position is crucial to the efficient and smooth operation of our branch office, providing essential administrative support that enables our team to deliver outstanding service to our clients. As the first point of contact for many, you will play a vital role in maintaining a professional and welcoming atmosphere for both clients and colleagues. You will manage a diverse range of administrative duties, ensuring seamless daily operations from scheduling appointments and managing correspondence to meticulous record management and coordinating facility needs. The ideal candidate thrives in a fast-paced setting, possesses exceptional organizational and communication skills, and is adept at managing multiple priorities with precision and a positive attitude. This role offers a unique opportunity to be at the heart of our branch’s success, contributing directly to our mission of building lasting client relationships and supporting our team’s productivity. You’ll be instrumental in fostering a collaborative culture, ensuring our branch operates efficiently, and enhancing the overall client and employee experience through your meticulous attention to detail and unwavering support. This position is perfect for someone who takes pride in creating an organized and functional workspace, anticipating needs, and proactively solving challenges.
Key Responsibilities
- Manage and maintain executive schedules, appointments, and travel arrangements.
- Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and distributing materials.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls, directing inquiries to appropriate personnel.
- Maintain organized physical and electronic filing systems, ensuring data accuracy and confidentiality.
- Oversee office supplies inventory, placing orders, and ensuring proper stocking.
- Act as the primary point of contact for facility-related issues, coordinating with vendors for repairs and maintenance.
- Assist with basic HR administrative tasks, such as onboarding support and record keeping.
- Prepare reports, presentations, and other documents using various software applications.
- Process invoices, expense reports, and maintain budgetary records.
- Greet clients and visitors professionally and courteously, ensuring a positive first impression.
- Support special projects and initiatives as assigned by branch management.
Required Skills
- Proven experience as an Office Administrator, Office Manager, or Executive Assistant (2+ years).
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Strong verbal and written communication skills with professional etiquette.
- High level of attention to detail and accuracy in all work.
- Ability to work independently and as part of a team in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
- Problem-solving aptitude and a proactive approach to task management.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field.
- Experience working within the financial services or banking industry.
- Familiarity with CRM software and project management tools.
- Knowledge of local business practices in Simi Valley.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company matching contributions.
- Generous paid time off (PTO) and paid holidays.
- Opportunities for professional development and career growth.
- Tuition reimbursement program.
- Employee assistance program (EAP).
- Banking benefits and employee discounts.
- A supportive and collaborative work environment.
How to Apply
If you are a highly motivated and experienced Office Administrator ready to contribute to a thriving team, we encourage you to apply. Please click on the application link below to submit your resume and cover letter. We look forward to reviewing your application and potentially welcoming you to the Union Bank team.