About Company
McFarlane & Co Chartered Accountants is a highly respected and long-established accounting firm proudly serving the Shawlands community and broader Glasgow area for over two decades. Our commitment to excellence in financial services, including comprehensive tax preparation, meticulous payroll management, accurate bookkeeping, and strategic business advisory, has earned us a loyal client base ranging from burgeoning start-ups to established small and medium-sized enterprises, as well as individual clients. We distinguish ourselves through a deeply client-centric approach, an unwavering commitment to accuracy, and fostering a collaborative and supportive professional environment. Joining McFarlane & Co means becoming an integral part of a dedicated team that values integrity, continuous learning, and building lasting, trust-based relationships within our community.
Job Description
We are actively seeking a highly organised, detail-oriented, and dedicated Data Processor with robust clerical skills to join our bustling team located in the heart of Shawlands. This pivotal full-time role is essential for maintaining the operational efficiency and data integrity of our firm. You will be responsible for the precise inputting, verification, and management of a high volume of critical financial and administrative data, ensuring every record is meticulously accurate and up-to-date. Your day-to-day tasks will involve processing a variety of financial documents, maintaining client records with the utmost confidentiality, and providing indispensable administrative support to our accounting professionals. The accuracy of your work will directly impact our ability to deliver superior client services and adhere to stringent financial regulations. This is an exceptional opportunity for an individual who thrives in a structured, fast-paced office environment, possesses an impeccable eye for detail, and is deeply committed to precision. We are looking for someone proactive, reliable, and capable of effectively managing multiple priorities while upholding the highest standards of data security and confidentiality. Your contribution will be vital in ensuring the seamless flow of information and the overall success of our firm.
Key Responsibilities
- Accurately inputting, verifying, and maintaining financial and client data into various software systems and databases.
- Performing comprehensive data checks and cross-referencing to ensure accuracy and resolve any discrepancies promptly.
- Processing invoices, receipts, expense claims, and other financial documents with precision and adherence to company protocols.
- Organising, categorising, and archiving both physical and electronic documents efficiently according to established company policy.
- Assisting with a range of general administrative duties, including meticulous filing, high-volume scanning, photocopying, and handling incoming/outgoing mail.
- Responding to internal inquiries related to data, document retrieval, and record status with professionalism.
- Ensuring strict compliance with all relevant data protection regulations (e.g., GDPR) and company confidentiality policies at all times.
- Preparing routine reports and summaries from processed data as required by management and senior accountants.
- Collaborating effectively with other team members to ensure efficient workflow, mutual support, and overall operational effectiveness.
- Monitoring and updating client information proactively, ensuring all records are current, complete, and reflect the latest details.
Required Skills
- Proven experience in data entry and processing, preferably within a professional office or financial services setting.
- Exceptional attention to detail and unwavering commitment to accuracy in all tasks.
- High proficiency in Microsoft Office Suite, including Excel (for data manipulation), Word (for document creation), and Outlook (for communication).
- Strong organisational and time management skills, with the ability to prioritise tasks effectively to meet deadlines.
- Ability to handle sensitive and confidential information with the utmost discretion and integrity.
- Excellent written and verbal communication skills, suitable for a professional office environment.
- A high degree of reliability, punctuality, and a strong, dedicated work ethic.
- Ability to work both independently with minimal supervision and collaboratively as a valued member of a team.
Preferred Qualifications
- Previous experience working specifically within an accounting firm or broader financial services environment.
- Familiarity with commonly used accounting software packages (e.g., Xero, Sage, QuickBooks).
- NVQ Level 2 or equivalent qualification in Business Administration or a closely related field.
- A foundational understanding of basic accounting principles and terminology.
Perks & Benefits
- Competitive salary package that reflects your experience and contribution.
- Valuable opportunities for professional development and ongoing training to enhance your skills.
- A supportive, friendly, and collaborative team environment where your contributions are valued.
- Convenient Shawlands location with excellent public transport links and local amenities.
- Generous holiday allowance to ensure a healthy work-life balance.
- Access to a company pension scheme to support your financial future.
- Regular team social events and activities to foster a strong team spirit.
How to Apply
If you are a meticulous and organised individual looking to contribute your skills to a dynamic and respected accounting firm, we encourage you to apply today! Please click on the link below to submit your application directly. We eagerly look forward to reviewing your qualifications and learning more about how you can contribute to our team.