About Company
Calthorpe Estates is a distinguished and historic property company responsible for the careful stewardship and innovative development of the 1,600-acre Calthorpe Estate in Edgbaston, Birmingham. For over 300 years, they have been committed to creating and maintaining a vibrant, thriving, and sustainable community. Their portfolio spans residential, commercial, medical, and educational sectors, all within a beautifully landscaped urban environment. They pride themselves on a legacy of thoughtful development, community engagement, and a forward-thinking approach to urban planning, making Edgbaston one of the most desirable places to live, work, and visit in Birmingham. Joining Calthorpe Estates means becoming part of a team dedicated to excellence, heritage, and the future prosperity of a unique and cherished part of the city.
Job Description
Are you an organised, proactive, and detail-oriented professional looking for a dynamic temporary administrative role within a prestigious Birmingham estate? Calthorpe Estates, a renowned property company with a rich history in shaping the landscape of Edgbaston, is seeking a dedicated Administrative Assistant to join our team for a temporary assignment. This is an exceptional opportunity to contribute to the smooth operations of a respected organisation, supporting various departments and playing a crucial role in daily administrative functions.
As an Administrative Assistant, you will be the backbone of our office, providing essential support that ensures efficiency and productivity across the board. Your responsibilities will span a wide range of tasks, from managing correspondence and scheduling appointments to preparing reports and maintaining accurate records. This temporary position demands a highly organised individual with excellent communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will work closely with different teams, assisting with project coordination, data entry, and general office management.
This role is perfect for someone who thrives in a supportive yet independent capacity, capable of anticipating needs and taking initiative. You will be instrumental in ensuring that our administrative processes run seamlessly, allowing our property, development, and community engagement teams to focus on their core objectives. The successful candidate will not only gain valuable experience within a leading property estate but will also become an integral part of a team that values precision, professionalism, and a commitment to quality. If you are ready to apply your administrative expertise in a stimulating and historic setting, we encourage you to apply for this exciting temporary opportunity. We are looking for someone who can hit the ground running and quickly become an indispensable part of our operational framework, supporting our mission to maintain and enhance the vibrant Calthorpe Estate.
Key Responsibilities
- Manage and direct incoming calls, emails, and postal correspondence efficiently.
- Organise and schedule meetings, appointments, and events, including room bookings and catering.
- Prepare and format documents, reports, presentations, and other materials with accuracy and attention to detail.
- Maintain comprehensive and organised filing systems, both digital and physical.
- Assist with data entry, database management, and updating records as required.
- Coordinate office supplies and equipment, ensuring adequate stock levels and liaising with suppliers.
- Provide general administrative support to various departments and team members.
- Handle confidential information with discretion and professionalism.
- Support with project-related administrative tasks and deadlines.
- Process invoices, expense reports, and other financial documentation.
Required Skills
- Proven experience as an Administrative Assistant, Office Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional organisational and time management skills.
- Strong verbal and written communication abilities.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
- A proactive attitude with the ability to anticipate needs and problem-solve.
- Discretion and ability to handle confidential information.
Preferred Qualifications
- Experience working within the property or real estate sector.
- Familiarity with CRM systems or bespoke property management software.
- A relevant administrative qualification or certification.
- Experience supporting multiple team members or departments.
Perks & Benefits
- Opportunity to work with a prestigious and historic organisation.
- Gain valuable experience within the dynamic real estate sector.
- Supportive and professional working environment.
- Convenient Edgbaston location with good transport links.
- Competitive hourly wage for the temporary assignment.
- Opportunity for professional growth and skill development.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your CV highlights your relevant administrative experience and proficiency in office software. We look forward to reviewing your application and potentially welcoming you to the Calthorpe Estates team.