About Company
Steer Town Academy, a leading educational institution nestled in the vibrant heart of the St. Ann parish, is dedicated to providing an enriching and comprehensive learning experience for its diverse student body. With a steadfast commitment to academic excellence, character development, and community engagement, we strive to cultivate an environment where every student can thrive intellectually, socially, and emotionally. Our mission is to empower the next generation of leaders, thinkers, and innovators by equipping them with the knowledge, skills, and values necessary to succeed in a rapidly evolving world. We believe in fostering a supportive and collaborative atmosphere, where both students and staff are encouraged to pursue continuous growth and contribute meaningfully to our collective success. Joining Steer Town Academy means becoming part of a dedicated team that is passionate about education and committed to making a lasting positive impact on the community we serve. We pride ourselves on creating a nurturing space that fosters both academic rigor and personal integrity, contributing significantly to the fabric of Jamaican education.
Job Description
Steer Town Academy is seeking a highly organized, meticulous, and dedicated School Administrator to manage our dynamic office environment and oversee all aspects of our school’s vital records. This pivotal full-time role serves as the central hub for administrative excellence, ensuring the efficient and accurate handling of information crucial to the daily operations and long-term success of our institution. The successful candidate will be the primary point of contact for administrative inquiries, responsible for the integrity and confidentiality of student, staff, and general school records. Beyond the meticulous management of physical and digital documentation, this role demands a proactive individual who can streamline processes, enhance communication flow, and provide essential administrative support to our Principal, faculty, and the wider school community. You will play an indispensable role in maintaining a well-ordered, supportive, and productive educational atmosphere that aligns with Steer Town Academy’s commitment to academic distinction and holistic student development. This position is not merely about managing files; it’s about being an integral part of shaping a positive and effective learning experience for all, embodying professionalism and a commitment to excellence in every task. Join us in making a tangible difference in the lives of our students and the operational efficiency of our esteemed academy. The ideal candidate will possess a keen eye for detail, exceptional communication abilities, and a proven track record in a fast-paced administrative setting.
Key Responsibilities
- Oversee the daily operations of the school administrative office, ensuring efficient workflow and a welcoming environment.
- Manage and maintain comprehensive student records, including admissions, attendance, academic performance, and disciplinary actions, ensuring accuracy, confidentiality, and compliance with privacy regulations.
- Maintain confidential staff records, including personnel files, leave requests, professional development logs, and certification documentation.
- Process and manage all incoming and outgoing school correspondence, emails, and phone calls, directing inquiries appropriately and professionally.
- Prepare, proofread, and disseminate official school documents, reports, newsletters, announcements, and other communications to stakeholders.
- Assist with the coordination of school events, parent-teacher meetings, graduation ceremonies, and other administrative activities, including logistical support.
- Manage school supplies inventory, ensuring adequate stock levels, efficient ordering, and proper distribution to staff and classrooms.
- Support the Principal and other senior staff with administrative tasks, scheduling, calendar management, and special project coordination.
- Ensure compliance with local educational regulations, Ministry of Education guidelines, and internal school policies regarding record retention and data privacy.
- Handle minor financial transactions such as fee collections, petty cash management, and basic reconciliation, under the guidance of the finance department.
- Maintain and update the school's digital record systems, databases, and student information management platforms.
- Provide excellent customer service to students, parents, staff, and visitors, acting as a knowledgeable and helpful first point of contact.
Required Skills
- Proven experience in office administration or records management, preferably within an educational setting.
- Exceptional organizational skills with a strong ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software and tools.
- Excellent written and verbal communication skills in English, with a strong command of grammar and spelling.
- High level of attention to detail and accuracy in data entry, record-keeping, and document preparation.
- Ability to maintain strict confidentiality and handle sensitive information with discretion and integrity.
- Strong interpersonal skills, demonstrating professionalism, patience, and a positive demeanor when interacting with diverse groups.
- Problem-solving abilities and a proactive approach to identifying and resolving administrative challenges.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Office Management, Public Administration, or a related field.
- Experience with specific school management software or student information systems (SIS).
- Knowledge of the Jamaican educational system's administrative policies and procedures.
- A minimum of 3 years of progressive experience in a similar administrative leadership or coordinator role.
Perks & Benefits
- Competitive salary package commensurate with experience and qualifications.
- Opportunities for professional development and continuous learning.
- A supportive, collaborative, and dynamic work environment.
- The chance to make a significant contribution to the educational development of the community.
- Paid time off, including vacation and sick leave, as per school policy.
- Contribution to a pension scheme (if applicable).
How to Apply
Interested candidates are invited to click on the application link below to submit their resume and a compelling cover letter detailing their suitability for this role. In your cover letter, please highlight your specific experience in office management, meticulous record-keeping, and any previous work within an educational or similar administrative setting. We look forward to reviewing your application and learning how your skills and passion align with our mission at Steer Town Academy.