About Company
Coldwell Banker Realty is one of the most recognized and trusted brands in real estate, with a rich history of innovation and a commitment to client success. Operating globally with a strong local presence, we empower our agents and staff with cutting-edge technology, comprehensive support, and a collaborative culture. In Lake Havasu City, Arizona, our team is dedicated to serving the community with unparalleled market expertise and exceptional service, helping individuals and families achieve their real estate goals. We believe in fostering a supportive environment where every team member can thrive, contributing to our collective success and maintaining our legacy of excellence.
Job Description
Are you an impeccably organized, self-motivated, and tech-savvy administrative professional seeking a dynamic remote opportunity? Coldwell Banker Realty, a leading name in real estate known for its commitment to excellence and client success, is seeking a highly efficient Administrative Assistant to join our team in a remote capacity, supporting our operations centered around Lake Havasu City, Arizona. This isn’t just a job; it’s an opportunity to be the backbone of a fast-paced environment, leveraging your organizational prowess and digital fluency to ensure smooth operations from the comfort of your home office.
As a Remote Administrative Assistant, you will play a crucial role in enhancing our team’s productivity and client service. You’ll be responsible for a diverse range of tasks that require a keen eye for detail, proactive problem-solving, and exceptional communication skills. From managing intricate digital calendars and coordinating virtual meetings across different time zones to preparing professional presentations and maintaining meticulously organized digital filing systems, your contributions will directly impact our daily efficiency. This role demands a high degree of autonomy, allowing you to manage your workflow effectively while remaining a vital, connected member of our team. We are looking for someone who thrives in a virtual setting, embracing technology to streamline processes and foster seamless collaboration.
You will be the central point for information flow, ensuring that critical documents are prepared, distributed, and archived correctly. This includes drafting correspondence, compiling data for reports, and assisting with marketing material preparation, all while upholding the Coldwell Banker brand standards. Your ability to anticipate needs, prioritize tasks, and manage multiple projects concurrently will be paramount. We value proactive individuals who can identify areas for improvement and implement effective solutions in a virtual workspace. Furthermore, you will act as a primary point of contact for internal inquiries, directing them appropriately and ensuring timely responses. Your commitment to maintaining confidentiality and accuracy in all tasks will be highly valued. This remote position offers the perfect blend of independence and team collaboration, allowing you to make a significant impact on our daily operations and contribute to our overarching success in the real estate market. If you are passionate about administration and ready to embrace a remote work lifestyle with a reputable company, this is your chance to shine. Join Coldwell Banker Realty and help us continue to deliver outstanding service, even from a distance!
Key Responsibilities
- Manage and maintain digital calendars, scheduling virtual meetings and appointments for team members.
- Prepare, edit, and format digital documents, presentations, reports, and correspondence with high accuracy.
- Handle email communications, sorting, prioritizing, and responding to inquiries as appropriate.
- Organize and maintain digital filing systems, ensuring data integrity and easy accessibility.
- Conduct online research and compile information to support various projects and initiatives.
- Assist with data entry and management within company databases and CRM systems.
- Coordinate remote team activities, events, and communications to foster a cohesive virtual environment.
- Process invoices, expense reports, and other financial documentation electronically.
- Order and manage virtual office supplies and software subscriptions as needed.
- Provide general administrative support to multiple team members as requested.
Required Skills
- Proven experience (2+ years) as an Administrative Assistant, Virtual Assistant, or similar remote administrative role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Outstanding written and verbal communication skills, with a keen eye for detail and grammar.
- Strong organizational, time-management, and multitasking abilities.
- Demonstrated ability to work independently, proactively, and with minimal supervision in a remote setting.
- High level of discretion, professionalism, and commitment to confidentiality.
- Reliable high-speed internet connection and a dedicated, functional home office setup.
- Familiarity with virtual collaboration and communication tools (e.g., Zoom, Microsoft Teams, Slack).
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field.
- Experience with CRM software (e.g., Salesforce) or real estate-specific platforms.
- Previous experience working in the real estate industry.
- A track record of implementing process improvements in a remote administrative capacity.
Perks & Benefits
- Competitive salary commensurate with experience.
- Flexible remote work environment, offering work-life balance.
- Opportunities for professional development and continuous learning.
- A supportive and collaborative team culture.
- Comprehensive health, dental, and vision insurance options.
- Paid time off and company holidays.
- 401(k) retirement savings plan with company match.
How to Apply
To apply for this exciting opportunity, please click the application link below and submit your resume along with a cover letter detailing your relevant experience and why you are a great fit for a remote administrative role with Coldwell Banker Realty. We look forward to reviewing your application!