About Company
Bralima, part of The HEINEKEN Company, is a leading beverage producer in the Democratic Republic of Congo. With a rich history spanning decades, Bralima is renowned for its commitment to quality, innovation, and local development. Operating multiple breweries and distribution networks across the country, including a significant presence in Matadi, Bralima produces a wide range of popular beers and soft drinks. Our operations in Matadi are crucial to our national supply chain, contributing significantly to the region’s economy and providing numerous employment opportunities. We are dedicated to brewing a better world, focusing on sustainability, responsible consumption, and fostering a diverse and inclusive workplace where every employee can thrive. Join us in shaping the future of beverages in DRC.
Job Description
Bralima is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and executive support to our CEO. Based in our Matadi office, this pivotal role will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO’s office. You will be instrumental in ensuring the CEO’s time is managed effectively, critical information is disseminated efficiently, and strategic initiatives are supported through meticulous coordination and follow-up. This is a unique opportunity to work at the heart of a dynamic and leading organization in the DRC, directly contributing to its operational excellence and strategic objectives. The ideal candidate will possess exceptional communication skills, a high level of integrity, and the ability to anticipate needs and proactively address them in a fast-paced environment. Your ability to handle sensitive information with utmost confidentiality and exercise sound judgment will be paramount. This role demands a professional who thrives on challenge, exhibits strong problem-solving capabilities, and is adept at navigating complex schedules and stakeholder engagements. You will be a vital link, ensuring seamless communication and operational flow for the CEO and the executive leadership team. You will manage a diverse set of tasks ranging from intricate calendar management and travel arrangements to preparing high-level presentations and reports. Your organizational prowess will be critical in maintaining an efficient and well-structured office environment, ensuring all administrative functions run smoothly. Furthermore, you will play a key role in coordinating executive meetings, preparing agendas, recording minutes, and tracking action items to ensure timely completion. Your contribution will be indispensable in supporting the CEO’s strategic vision and day-to-day operational effectiveness.
Key Responsibilities
- Manage and maintain the CEO’s complex calendar, including scheduling appointments, meetings, and conferences.
- Coordinate extensive domestic and international travel arrangements, including itineraries, visas, and accommodation.
- Prepare and edit correspondence, communications, presentations, and other documents for the CEO.
- Act as a liaison and point of contact between the CEO and internal staff, external partners, and key stakeholders.
- Conduct research, compile data, and prepare reports and presentations for executive meetings.
- Organize and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with the utmost discretion and integrity.
- Manage and reconcile expense reports and process invoices on behalf of the CEO.
- Assist with special projects and initiatives as assigned by the CEO.
- Ensure smooth office operations and administrative support for the CEO’s office.
Required Skills
- Proven experience as an Executive Assistant or in a similar administrative role supporting senior executives.
- Exceptional written and verbal communication skills in English and French (Lingala/Swahili a plus).
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- High level of discretion and ability to handle confidential information.
- Strong problem-solving abilities and proactive approach to task management.
- Ability to work independently and as part of a team in a dynamic environment.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
- Experience working in a multinational company or a large corporate environment.
- Familiarity with the consumer goods or beverage industry.
- Proven ability to manage multiple projects and deadlines simultaneously.
Perks & Benefits
- Competitive salary and performance bonuses.
- Comprehensive health insurance package.
- Paid time off and public holidays.
- Professional development and training opportunities.
- Meal allowances.
- Transport allowances.
- Opportunities for career advancement within Bralima and The HEINEKEN Company.
How to Apply
Interested candidates are encouraged to apply by clicking the application link below. Please ensure your resume and cover letter highlight your relevant experience and qualifications for this crucial role. We thank all applicants for their interest, but only those selected for an interview will be contacted.