About Company
Rivers State University, a beacon of academic excellence and innovation, is one of Nigeria’s premier institutions of higher learning. For decades, we have been committed to fostering a vibrant intellectual community, conducting cutting-edge research, and producing graduates who are not only leaders in their fields but also catalysts for positive societal change. Our mission is to provide high-quality education, conduct relevant research, and engage with our community to drive sustainable development. Join our dedicated team and contribute to an environment where knowledge thrives and futures are shaped.
Job Description
Rivers State University is seeking a diligent and highly organized Administrative Officer to join our dynamic team in a clerical and office support capacity. This crucial role provides essential administrative assistance to ensure the smooth and efficient operation of our departmental activities within the Mgbuoba area. The successful candidate will be the backbone of our administrative processes, managing a variety of tasks that contribute directly to the productivity and effectiveness of staff and faculty. You will be responsible for maintaining organized records, coordinating communications, scheduling appointments, and handling general office duties with precision and professionalism. This position requires an individual who is proactive, meticulous, possesses excellent communication skills, and can adapt to a fast-paced academic environment. You will be expected to demonstrate a strong work ethic, discretion, and the ability to manage multiple priorities simultaneously while upholding the university’s standards of excellence. This is an incredible opportunity to play a vital role in supporting the educational and administrative framework of a leading Nigerian university, contributing to an environment that nurtures learning and growth. We are looking for someone who takes initiative, problem-solves effectively, and is committed to fostering a supportive and efficient workplace.
Key Responsibilities
- Manage and organize office files, documents, and records, both physical and digital, ensuring easy retrieval and compliance with university policies.
- Handle incoming and outgoing correspondence, including emails, letters, and memos, distributing them appropriately and ensuring timely responses.
- Coordinate and schedule meetings, appointments, and events, preparing agendas, minutes, and necessary documentation.
- Provide front-desk support, greeting visitors, answering phone calls, and directing inquiries to the appropriate departments or personnel.
- Assist in the preparation of reports, presentations, and other administrative documents, ensuring accuracy and adherence to university guidelines.
- Oversee office supplies inventory, place orders, and manage stock to ensure continuous availability.
- Facilitate internal and external communications, acting as a liaison between various departments, faculty, staff, and students.
- Process routine administrative requests and forms, ensuring completion and submission within deadlines.
- Maintain confidentiality of sensitive information and handle confidential documents with utmost discretion.
- Support special projects and assignments as required by senior administrative staff or departmental heads.
Required Skills
- Proven experience as an Administrative Officer, Office Administrator, or in a similar clerical role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team.
- Problem-solving aptitude and proactive approach to work.
Preferred Qualifications
- A Bachelor's degree or HND in Business Administration, Public Administration, Secretarial Studies, or a related field.
- Experience working in an academic or higher education institution.
- Knowledge of office management systems and procedures.
- Familiarity with database management and data entry.
Perks & Benefits
- Competitive salary and attractive compensation package.
- Comprehensive health and wellness benefits.
- Opportunities for professional development and continuous learning.
- Access to university facilities and resources.
- A supportive and collaborative work environment.
- Pension scheme contributions.
- Paid time off and holidays.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking on the application link below. Please ensure your resume and cover letter highlight your relevant experience and qualifications for this role. Only shortlisted candidates will be contacted for an interview.