About Company
Genesis Group is a leading Nigerian conglomerate with diverse interests spanning hospitality, entertainment, fast-food, and oil & gas services. Established over three decades ago, we have grown into a household name synonymous with quality, innovation, and exceptional customer experience. Our commitment to excellence is reflected in our robust portfolio of brands, including Genesis Cinemas, Genesis Restaurants, and Genesis Hotels. We foster a dynamic and collaborative work environment where talent is nurtured, and career growth is encouraged, contributing significantly to local economies and communities.
Job Description
Are you an impeccably organized, highly proactive, and detail-oriented professional with a passion for supporting executive leadership? Genesis Group, a leading diversified company in Nigeria’s vibrant hospitality, entertainment, and food sectors, is seeking a dedicated and experienced Executive/Admin Secretary to join our dynamic team in Ozuoba, Port Harcourt. This is a unique opportunity to become an integral part of a forward-thinking organization that prides itself on innovation, customer satisfaction, and employee development, contributing to our continued success and market leadership.
As an Executive/Admin Secretary, you will play a pivotal role in ensuring the smooth and efficient operation of our executive office. You will be the primary point of contact for internal and external stakeholders, managing a diverse range of administrative and secretarial duties to facilitate the productivity and strategic objectives of our senior management team. This critical position requires an individual with exceptional communication skills, superior discretion, and the innate ability to anticipate needs, proactively address challenges, and maintain a calm demeanor under pressure. You will be regularly entrusted with highly confidential information and sensitive matters, requiring the highest level of integrity, professionalism, and ethical conduct at all times. Your unwavering commitment to confidentiality and meticulous attention to detail will be paramount to your success and the trust placed in you.
Your day-to-day responsibilities will be varied and impactful, encompassing meticulous management of complex executive calendars, proactive scheduling of crucial meetings, and seamless coordination of extensive domestic and international travel arrangements, including detailed itineraries, accommodation, and ground logistics. You will be instrumental in preparing, drafting, editing, and formatting a wide array of correspondence, comprehensive reports, impactful presentations, and other important documents, always ensuring accuracy, grammatical correctness, and strict adherence to company branding and communication standards. Handling incoming calls, emails, and visitors with grace, professionalism, and a customer-centric approach, you will act as a vital gatekeeper, skillfully prioritizing interactions, managing information flow, and ensuring all inquiries are directed appropriately and resolved efficiently.
Furthermore, you will be responsible for the systematic organization and maintenance of both physical and electronic filing systems, ensuring documents are readily accessible and compliant with data management policies. Proactive management of office supplies, equipment, and general office upkeep will also fall under your purview, contributing to a productive and welcoming work environment. You will actively support various special projects, events, and initiatives as required by the executive team, often involving research, data compilation, and coordination with various departments. This role is ideal for someone who thrives in a fast-paced environment, can expertly juggle multiple priorities seamlessly without compromising quality, and possesses a keen eye for every detail, ensuring no task is overlooked. Join Genesis Group and contribute your exceptional administrative prowess to a company renowned for its commitment to excellence, continuous growth, and making a significant impact in the Nigerian economy.
Key Responsibilities
- Manage and maintain executive calendars, schedule appointments, and coordinate meetings.
- Handle all incoming and outgoing correspondence, including emails, calls, and mail, with discretion.
- Prepare, proofread, and edit reports, presentations, memos, and other documents.
- Arrange complex domestic and international travel itineraries, including flights, accommodation, and transportation.
- Organize and maintain efficient physical and electronic filing systems, ensuring data security and easy retrieval.
- Act as a primary point of contact and liaison between executives and internal/external stakeholders.
- Manage office supplies, equipment, and ensure general office tidiness and functionality.
- Assist in planning and coordinating company events, conferences, and executive functions.
- Conduct research, compile data, and prepare statistical reports as required by executives.
- Handle confidential information with utmost discretion and integrity.
- Support various ad-hoc projects and tasks to assist the executive team.
Required Skills
- Proven experience as an Executive Secretary, Administrative Assistant, or similar role (minimum 3 years)
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) at an advanced level
- Exceptional written and verbal communication skills
- Strong organizational and time-management abilities
- High level of discretion and ability to handle confidential information
- Attention to detail and problem-solving skills
- Ability to multitask and prioritize effectively in a fast-paced environment
- Professional demeanor and strong interpersonal skills
Preferred Qualifications
- Bachelor's degree in Business Administration, Secretarial Studies, or a related field
- Experience in the hospitality, entertainment, or retail industry
- Knowledge of office management systems and procedures
- Experience with scheduling software and virtual meeting platforms
Perks & Benefits
- Competitive salary package
- Health insurance benefits
- Paid time off and holidays
- Opportunities for professional development and training
- A supportive and dynamic work environment
- Staff discounts across Genesis Group brands (Cinemas, Restaurants, Hotels)
How to Apply
Interested and qualified candidates are encouraged to apply by clicking on the application link below. Please ensure your CV highlights your relevant experience and administrative skills. Only shortlisted candidates will be contacted for an interview.