About Company
CIMA+ is a leading Canadian multidisciplinary firm that specializes in engineering, project management, and urban planning. With a rich history spanning over 50 years, we are dedicated to delivering innovative solutions that contribute to the sustainable development of our communities. Our team of over 2,800 passionate professionals across Canada, including our vibrant Gatineau office, is committed to pushing boundaries and making a real difference. At CIMA+, we foster a culture of collaboration, integrity, and excellence, empowering our employees to achieve their full potential while working on diverse and impactful projects ranging from infrastructure to building mechanics, transportation, and energy.
Job Description
Join CIMA+, a national leader in engineering and project management, at our dynamic Gatineau office as an Administrative Officer. This pivotal full-time role offers an exciting opportunity for a highly organized and proactive professional to contribute to the efficient operation of our office and support our various teams. We are committed to fostering a diverse and inclusive workplace, and as such, this position is open to qualified international candidates, with CIMA+ providing comprehensive work visa support for eligible applicants. You will be instrumental in ensuring the smooth daily workflow, managing administrative tasks, and acting as a central point of contact for internal and external stakeholders. This role requires an individual who thrives in a collaborative environment, possesses exceptional organizational skills, and is ready to be a cornerstone of our Gatineau team. The Administrative Officer will play a key role in maintaining office efficiency, supporting senior management, and contributing to a positive work atmosphere. If you are detail-oriented, have a strong work ethic, and are looking to grow your career within a reputable firm that values its people and their contributions to impactful projects across Canada, we encourage you to apply. This is a unique opportunity to build a career in Canada with a supportive employer.
Key Responsibilities
- Manage and maintain office supplies inventory, ensuring adequate stock levels and cost-effective procurement.
- Organize and schedule meetings, appointments, and travel arrangements for management and staff.
- Prepare, edit, and format reports, presentations, and correspondence with high accuracy and professionalism.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries appropriately.
- Maintain organized filing systems, both physical and digital, ensuring data integrity and easy retrieval.
- Assist with onboarding processes for new employees, including preparing workstations and necessary documentation.
- Support project teams with administrative tasks, data entry, and document control as required.
- Coordinate office events, team-building activities, and internal communications.
- Process invoices, expense reports, and other financial documentation in coordination with the accounting department.
Required Skills
- Minimum 2 years of experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English (French is a significant asset).
- Strong organizational and time management abilities with keen attention to detail.
- Proven ability to prioritize tasks and manage multiple responsibilities effectively.
- Discretion and experience handling confidential information.
Preferred Qualifications
- College diploma or degree in Administration, Office Management, or a related field.
- Fluency in French (written and spoken) due to the bilingual nature of Gatineau.
- Experience working in an engineering, consulting, or professional services environment.
- Familiarity with project management software or CRM systems.
- Demonstrated ability to work independently and as part of a team.
Perks & Benefits
- Comprehensive Work Visa Sponsorship and Relocation Assistance for eligible candidates.
- Competitive salary package and performance-based bonuses.
- Generous health and dental insurance plans.
- Retirement savings plan with company contributions.
- Paid time off, including vacation, sick leave, and public holidays.
- Opportunities for professional development, training, and career advancement.
- Flexible work arrangements (where applicable) and a commitment to work-life balance.
- A vibrant and inclusive workplace culture with regular social events.
- Access to an Employee Assistance Program for personal and professional support.
- Contribution to meaningful projects that impact communities.
How to Apply
To seize this exciting opportunity and join our growing team, please submit your detailed resume and a cover letter outlining your qualifications and interest in the role. Click on the link below to apply directly through our careers portal. We thank all applicants for their interest; however, only those selected for an interview will be contacted.