About Company
Jovado Services Limited is a dynamic and rapidly growing professional services company based in Port Harcourt, Nigeria. We specialize in delivering integrated solutions across logistics, procurement, and engineering, serving a diverse clientele within the oil and gas, industrial, and commercial sectors. Our unwavering commitment to excellence, integrity, and client satisfaction drives every aspect of our operations. We foster an environment of collaboration, continuous learning, and professional growth, where every team member contributes significantly to our collective success. Jovado Services Limited prides itself on a culture that values innovation, efficiency, and a deep understanding of our clients’ needs. Joining our team means becoming part of a dedicated group that is making a tangible impact in the service industry, contributing to operational advancements and strategic successes for our partners. We believe in empowering our employees and providing them with the resources and support needed to thrive professionally.
Job Description
We are actively seeking an enthusiastic, highly organized, and proactive Office Assistant to join our vibrant team in Rumuigbo, Port Harcourt. This is a pivotal full-time role designed for an individual who thrives in a fast-paced environment and possesses a strong commitment to administrative excellence and supportive coordination. As an Office Assistant, you will be the backbone of our daily operations, ensuring the smooth and efficient running of our office, thereby enabling our professional teams to focus seamlessly on their core objectives and strategic initiatives. This role is fundamental to maintaining our high standards of operational efficiency and client service.
You will be responsible for a wide array of administrative and clerical duties, often acting as the first point of contact for visitors, esteemed clients, and valued vendors. Your day-to-day responsibilities will involve expertly managing incoming and outgoing communications, meticulously maintaining office supplies inventory, organizing and archiving critical files, efficiently scheduling appointments and meetings, and providing essential administrative support to various departments across the organization. This position demands exceptional attention to detail, robust communication skills—both verbal and written—and the proven ability to multitask effectively while consistently maintaining a professional, courteous, and approachable demeanor, reflecting our company’s values.
At Jovado Services Limited, we firmly believe that an efficient and well-supported administrative foundation is absolutely crucial for our sustained success and growth. The ideal candidate will not only manage routine tasks diligently but will also proactively identify areas for continuous improvement in office processes and workflows, contributing to a culture of innovation. You will play a significant role in fostering and maintaining a positive, productive, and harmonious work environment, embodying our company values of professionalism, efficiency, and teamwork. If you are a self-starter with an intrinsically positive attitude, eager to develop and advance your administrative career within a reputable and rapidly growing organization, we strongly encourage you to apply. This position offers a unique and invaluable opportunity to gain comprehensive administrative experience and become an indispensable part of a supportive, forward-thinking, and dynamic team. Your exceptional organizational skills and unwavering dedication will directly impact our operational efficiency and enhance the overall experience for both our staff and esteemed clients.
Key Responsibilities
- Manage and direct incoming phone calls, emails, and general correspondence efficiently and professionally.
- Warmly greet and assist visitors, clients, and vendors, directing them to the appropriate personnel or department.
- Maintain an impeccably organized and tidy reception area and general office space.
- Schedule and meticulously coordinate meetings, appointments, and intricate travel arrangements for staff members.
- Proactively manage office supplies inventory, placing orders, and ensuring supplies are consistently stocked.
- Handle all incoming and outgoing mail, packages, and deliveries with care and accuracy.
- Assist with precise data entry, systematic filing, efficient scanning, and comprehensive document management.
- Provide proactive and responsive administrative support to various departments as and when needed.
- Assist in the preparation of professional reports, engaging presentations, and other critical documents.
- Ensure proper functioning of all office equipment and coordinate timely maintenance or repairs when necessary.
- Maintain strict confidentiality of all sensitive information and critical records.
- Support event planning and coordination for internal meetings, workshops, or company-wide activities.
Required Skills
- Proven administrative or office support experience of at least 1 year.
- Excellent verbal and written communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and exceptional time-management abilities.
- Ability to prioritize tasks effectively and work efficiently under minimal supervision.
- High level of accuracy and meticulous attention to detail.
- Professional demeanor and strong interpersonal skills.
- Ability to handle sensitive and confidential information with utmost discretion.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Experience with modern office management software or Customer Relationship Management (CRM) systems.
- Knowledge of basic accounting principles for managing petty cash or expense reports.
- Ability to speak local languages (e.g., Ikwerre, Igbo) is considered a valuable asset.
Perks & Benefits
- Competitive salary package commensurate with experience and skills.
- Comprehensive health insurance benefits.
- Generous paid time off and observance of all public holidays.
- Abundant professional development and training opportunities.
- A supportive, collaborative, and inclusive work environment.
- Significant opportunities for career growth and advancement within a growing company.
- Convenient on-site parking facilities.
How to Apply
Interested candidates are invited to submit their comprehensive resume along with a compelling cover letter detailing their relevant experience, qualifications, and why they believe they are the perfect fit for this essential role at Jovado Services Limited. Please click on the application link below to proceed with your application.