About Company
Jide Taiwo & Co is a leading and highly reputable firm of Estate Surveyors and Valuers, providing comprehensive professional services in real estate consultancy across Nigeria. Established several decades ago, our unwavering commitment to excellence, integrity, and client satisfaction has positioned us at the forefront of the industry. With a robust portfolio encompassing valuation, property management, agency, and advisory services, we serve a diverse clientele including corporations, government agencies, and private individuals. Our Abuja office plays a pivotal role in our operations, contributing significantly to the region’s real estate landscape through innovative solutions and unparalleled expertise. We foster a professional and supportive work environment where talent is nurtured, and contributions are valued. Joining Jide Taiwo & Co means becoming part of a legacy of excellence and a team dedicated to shaping the future of real estate, offering significant opportunities for growth and impact within a dynamic sector.
Job Description
Are you an exceptionally organised, proactive, and detail-oriented professional seeking to provide high-level administrative support in a dynamic environment? Jide Taiwo & Co is looking for a dedicated Executive Secretary/Assistant to join our esteemed team in Garki, Abuja. In this pivotal role, you will be instrumental in ensuring the smooth and efficient operation of our executive office, directly supporting senior management and contributing to the overall success of our strategic initiatives. This position requires someone with impeccable communication skills, a strong ability to manage multiple priorities with discretion, and a keen eye for detail. You will serve as the primary point of contact for internal and external stakeholders, handling sensitive information with utmost confidentiality and professionalism. Beyond traditional secretarial duties, this role offers the opportunity to engage in project coordination, research, and contribute to various administrative projects, making it a challenging yet rewarding career step. We seek an individual who thrives in a fast-paced setting, anticipates needs, and demonstrates an unwavering commitment to operational excellence. If you are passionate about providing top-tier administrative support and want to grow with a market leader, we encourage you to apply. This role is crucial to maintaining the high standards of efficiency and professionalism our clients and partners expect.
Key Responsibilities
- Provide comprehensive administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit professional correspondence, reports, presentations, and other documents with accuracy and attention to detail.
- Organise and maintain physical and electronic filing systems, ensuring efficient retrieval of critical information and compliance with data management policies.
- Act as a primary point of contact, screening and directing phone calls, emails, and visitors with professionalism and discretion, ensuring a positive first impression.
- Coordinate internal and external meetings, including preparing agendas, taking accurate minutes, and distributing materials in a timely manner.
- Manage office supplies inventory and place orders as needed, ensuring the executive office is well-equipped and operational at all times.
- Assist with special projects and assignments, conducting research, compiling information, and preparing summaries as required by executives.
- Handle expense reports, invoices, and other financial documentation with precision and confidentiality.
Required Skills
- Proven experience (minimum 3 years) as an Executive Secretary, Administrative Assistant, or similar high-level support role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Outstanding organisational and time management skills, with the ability to prioritise tasks effectively under pressure.
- Excellent written and verbal communication skills in English, with a strong command of grammar and punctuation.
- High level of discretion and ability to handle confidential information with utmost integrity and professionalism.
- Strong interpersonal skills and a professional demeanor, capable of interacting effectively with all levels of staff and external contacts.
- Ability to work independently with minimal supervision and collaboratively as part of a team in a fast-paced, demanding environment.
- Proactive problem-solving skills and attention to detail.
Preferred Qualifications
- Bachelor's degree or Higher National Diploma (HND) in Business Administration, Office Management, Secretarial Studies, or a related field.
- Experience working in the real estate, property management, or professional services industry.
- Familiarity with modern office management systems and procedures, including CRM software.
- Knowledge of basic accounting principles for expense reporting and budget tracking.
Perks & Benefits
- Competitive salary package commensurate with experience and qualifications.
- Comprehensive health insurance coverage.
- Opportunities for continuous professional development and training to enhance skills.
- A supportive, professional, and collaborative work environment.
- Generous annual leave and observance of public holidays.
- Pension scheme contributions.
- Access to a network of industry leaders and experts.
How to Apply
Interested and qualified candidates are invited to submit their comprehensive resume and a compelling cover letter detailing their relevant experience, skills, and why they are a perfect fit for this role. Please click the application link below to proceed with your application. Ensure your cover letter specifically highlights your proficiency in administrative support, exceptional organisational skills, and proven ability to handle confidential matters with discretion. We thank all applicants for their interest, however, only shortlisted candidates will be contacted.