About Company
At IBM, we’re not just about technology; we’re about impact. As one of the world’s largest technology and consulting employers, we are a diverse team of innovators, thinkers, and doers, bound by a shared purpose: to make the world work better. From artificial intelligence to hybrid cloud solutions, IBMers are helping solve the world’s most complex challenges. Join a company that values innovation, reinvention, and personal growth, and be part of a culture where your contributions truly matter.
Job Description
We are seeking a highly motivated and detail-oriented Administrative Assistant to join our team in Mid-City, New Orleans. This is an immediate hiring opportunity for an individual who thrives in a fast-paced corporate environment and is dedicated to providing exceptional support. As an IBM Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our daily activities by providing comprehensive administrative and operational support to our leadership and various departments. You will be at the heart of our office, managing schedules, coordinating communications, and facilitating key operational processes. This position requires a proactive approach, excellent organizational skills, and the ability to handle multiple tasks with discretion and professionalism. If you are eager to contribute to a global leader and looking for a role where your efficiency and initiative are valued, we encourage you to apply.
Key Responsibilities
- Manage complex calendars, schedule meetings, and coordinate extensive domestic and international travel arrangements.
- Prepare and edit correspondence, presentations, and reports with precision and professionalism.
- Organize and maintain electronic and physical filing systems, ensuring efficient retrieval of information.
- Process expense reports, invoices, and other financial documentation in accordance with company policies.
- Coordinate logistics for internal and external meetings, conferences, and events, including venue selection, catering, and material preparation.
- Act as a primary point of contact for internal and external stakeholders, handling inquiries and directing calls as appropriate.
- Assist with special projects and initiatives as assigned, demonstrating flexibility and adaptability.
Required Skills
- Minimum of 3 years of administrative support experience in a corporate setting.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other standard office software.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with keen attention to detail.
- Ability to handle confidential information with discretion and maintain a high level of professionalism.
- Proven ability to work independently and as part of a team in a dynamic environment.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration or a related field.
- Experience supporting multiple executives or a large team.
- Familiarity with IBM internal systems and processes (e.g., Concur, Workday).
- Experience working in a global or large enterprise organization.
- Demonstrated ability to adapt to new technologies and software quickly.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement savings plan with company match.
- Generous paid time off (vacation, sick leave, holidays).
- Life and disability insurance.
- Employee assistance program.
- Opportunities for professional development and career growth within a global company.
- Employee discount programs.
How to Apply
Eager to make an immediate impact at a leading global technology company? We invite you to apply by clicking the link below. Please ensure your resume highlights your relevant administrative experience and skills. We look forward to reviewing your application!