About Company
Zoom is a leading global provider of video-first unified communications. Our platform connects people through video, voice, chat, and content sharing, making online experiences more engaging and effective. At Zoom, we believe in a world where rich media communications are easy, reliable, and accessible to everyone. We’re a fast-paced, innovative company committed to delivering happiness to our customers and employees. Join our diverse team and help us continue to shape the future of communication, fostering an environment where ideas are heard, and professional growth is encouraged. We empower individuals to bring their unique perspectives to our mission, driving forward the future of connectivity.
Job Description
Are you a highly organized, proactive, and detail-oriented individual looking to kickstart or advance your career in a dynamic tech environment? Zoom is seeking a dedicated Operations Assistant to join our team in Downtown Lawrence. In this pivotal role, you will provide essential administrative and operational support, ensuring the smooth and efficient day-to-day functioning of our local operations. You will be instrumental in maintaining a productive work environment, assisting various departments, and contributing to the overall success of our mission to connect the world. This is an excellent opportunity for someone who thrives in a fast-paced setting, is eager to learn, and possesses exceptional communication and problem-solving skills. You will be a vital part of our local presence, embodying Zoom’s values of care, innovation, dedication, and celebration. If you are passionate about supporting a high-performing team and making a tangible impact, we encourage you to apply. This role is crucial for our regional support structure, offering diverse challenges and opportunities for skill development within a globally recognized company.
Key Responsibilities
- Manage office supplies inventory, placing orders, and ensuring resources are readily available to support daily operations.
- Coordinate and schedule meetings, appointments, and travel arrangements for team members, optimizing calendars and logistics.
- Assist with onboarding new employees, including preparing workstations, IT setup coordination, and necessary documentation.
- Handle incoming and outgoing correspondence, including emails, calls, and packages, ensuring timely and professional communication.
- Maintain organized filing systems, both physical and digital, ensuring data integrity, confidentiality, and accessibility.
- Support various operational projects, gathering data, preparing reports, and tracking progress to ensure project milestones are met.
- Act as a primary point of contact for office vendors and service providers, managing relationships and service agreements.
- Ensure the office environment is well-maintained, clean, and conducive to productivity, addressing facility needs promptly.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Ability to multitask and prioritize tasks effectively in a fast-paced environment
- High level of attention to detail and accuracy
- Proactive problem-solver with a strong sense of initiative
- Ability to work independently and collaboratively within a team
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field
- Previous experience (1-2 years) in an administrative or operations support role
- Familiarity with Zoom products and other communication platforms
- Experience with office management software or CRM systems
- Demonstrated ability to handle confidential information with discretion
Perks & Benefits
- Comprehensive medical, dental, and vision insurance plans
- Generous paid time off, including holidays and sick leave
- 401(k) retirement plan with company match
- Opportunities for professional development and career growth
- Employee stock purchase plan (ESPP)
- Wellness programs and resources to support a healthy lifestyle
- A vibrant and inclusive company culture with regular team events and celebrations
- Access to cutting-edge technology and tools to enhance productivity
How to Apply
If you are excited about this opportunity and possess the qualifications we are looking for, we encourage you to apply directly by clicking the link below. Please submit your resume and a cover letter outlining your experience and why you are a great fit for Zoom. We look forward to reviewing your application!