About Company
TikTok is the leading destination for short-form mobile video. Our mission is to inspire creativity and bring joy. We have global offices in Los Angeles, New York, London, Paris, Berlin, Dubai, Singapore, Jakarta, Seoul, and Tokyo. With millions of users worldwide, TikTok is a vibrant and dynamic platform where creativity knows no bounds. We are building a global community where people can create and share authentic, short videos, discover the world, and connect with others. Our diverse teams are driven by innovation, a passion for technology, and a commitment to fostering an inclusive and engaging environment for our creators and employees alike.
Job Description
Are you a highly organized, proactive, and detail-oriented administrative professional looking to make an immediate impact in a fast-paced, global tech environment? TikTok is seeking a dedicated Remote Administrative Assistant to join our dynamic team, based out of Pittsburg, Kansas. This is a unique opportunity to contribute to one of the world’s most influential and rapidly growing platforms, known for fostering creativity and connection. As a Remote Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our remote teams, providing comprehensive administrative support that enables our talent to focus on innovation and content creation.
In this essential role, you will be the backbone of operational excellence for various departments, requiring a keen eye for detail, exceptional communication skills, and the ability to anticipate needs before they arise. Your day-to-day will involve a diverse range of tasks, from managing complex schedules and coordinating virtual meetings across different time zones to preparing presentations, handling sensitive information with discretion, and facilitating seamless internal communications. We operate in an agile environment where adaptability and a can-do attitude are highly valued. You will work autonomously, managing your workload effectively while remaining a collaborative and integrated member of our broader team, leveraging modern collaboration tools to stay connected.
This position demands someone who thrives on taking initiative, possesses impeccable organizational skills, and is comfortable navigating a constantly evolving digital landscape. You will be instrumental in supporting various projects, assisting with data entry, maintaining digital filing systems, and ensuring that all administrative processes are streamlined and efficient. While working remotely from Pittsburg, Kansas, you will be an integral part of TikTok’s global workforce, contributing directly to our mission of inspiring creativity and bringing joy. This role isn’t just about ticking boxes; it’s about being a strategic partner in our daily operations. You’ll have the opportunity to implement best practices for remote administrative support, suggest improvements to workflows, and become a go-to resource for your colleagues. We are looking for an individual who is not only proficient in administrative tasks but also brings a positive attitude, a problem-solving mindset, and a genuine interest in the social media industry. Your contributions will directly impact team productivity and morale, helping to maintain the vibrant and innovative culture that TikTok is known for, even in a remote setting. We believe in empowering our employees and fostering an environment where every voice is heard, and every effort contributes to our collective success. If you’re ready to embrace the challenge and grow with us, TikTok offers an unparalleled platform for your career development. Join TikTok and help shape the future of digital entertainment and connection from your home base.
Key Responsibilities
- Manage complex calendars, schedule meetings, and coordinate virtual events across multiple time zones.
- Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professional presentation.
- Organize and maintain digital filing systems and databases, ensuring data integrity and easy accessibility.
- Facilitate internal and external communication, acting as a liaison for various departments.
- Assist with expense reporting, invoice processing, and other administrative tasks as needed.
- Support team projects and initiatives, taking notes, tracking progress, and following up on action items.
- Handle sensitive information with the utmost confidentiality and discretion.
- Proactively identify and implement administrative process improvements to enhance efficiency.
Required Skills
- Proven experience as an Administrative Assistant or similar role in a fast-paced environment.
- Exceptional organizational and time management skills with keen attention to detail.
- Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
- High degree of professionalism and discretion when handling confidential information.
- Adaptability and comfort with change in a rapidly evolving tech landscape.
- Demonstrated ability to thrive in a remote work setting.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent practical experience.
- Experience working in a global technology or media company.
- Familiarity with project management tools (e.g., Asana, Jira, Trello) and virtual communication platforms (e.g., Zoom, Slack).
- A genuine interest in social media and the digital entertainment industry.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off (PTO) and company holidays.
- 401(k) retirement plan with company match.
- Opportunities for professional development and continuous learning.
- Remote work setup support and stipend.
- Dynamic and inclusive company culture.
- Employee assistance programs.
How to Apply
To apply for this exciting opportunity, please click on the application link below. On our careers page, search for ‘Administrative Assistant’ or similar roles, and submit your resume along with a cover letter highlighting your relevant experience and why you are a great fit for TikTok. We encourage you to showcase your organizational prowess and passion for supporting a global team.