About Company
Royal Mail (UK) is a venerable institution with centuries of history, synonymous with reliable communication and essential services. While primarily serving the United Kingdom, our reputation for meticulous organization, robust logistics, and unwavering commitment to public service is recognized globally. We pride ourselves on fostering an environment where efficiency, precision, and dedication are paramount. Joining Royal Mail means becoming part of a legacy that values connection, community, and continuous improvement. We are seeking talented individuals who are eager to contribute to an organization built on integrity and operational excellence, ensuring that our foundational administrative processes run smoothly and effectively.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our team in River Park, South Bend, with an immediate start. This is a pivotal role that ensures the smooth day-to-day operations of our office, providing comprehensive administrative support to various departments and team members. The ideal candidate will be a self-starter with excellent communication skills, capable of managing multiple tasks efficiently in a fast-paced environment. Your contributions will be critical in maintaining our operational standards and supporting our mission of effective service delivery.
As an Administrative Assistant, you will be the backbone of our administrative functions, handling everything from scheduling and correspondence to record-keeping and office supply management. This role demands a high degree of professionalism, discretion, and the ability to anticipate needs before they arise. You will act as a primary point of contact for internal and external inquiries, requiring a friendly and helpful demeanor. We are looking for someone who can not only execute tasks flawlessly but also identify opportunities for process improvement and contribute to a positive and productive workplace culture. If you are passionate about organization, thrive in a supportive role, and are ready to make an immediate impact, we encourage you to apply. This position offers a chance to grow your administrative career within a structured and supportive framework, learning valuable skills and contributing to an essential organization.
Key Responsibilities
- Manage and organize office communications, including answering phones, routing calls, and handling correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Prepare and edit documents, reports, presentations, and other materials with accuracy and attention to detail.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
- Assist with office supply inventory, ordering, and distribution to ensure adequate stock levels.
- Process invoices, expense reports, and other financial documentation as required.
- Support HR functions such as onboarding new employees, maintaining personnel records, and scheduling interviews.
- Liaise with vendors, service providers, and building management for office-related matters.
- Assist in the preparation of internal and external presentations and reports.
- Perform general administrative duties and ad-hoc projects as assigned by management.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Ability to prioritize tasks and work independently with minimal supervision
- High level of accuracy and attention to detail
- Discretion and confidentiality with sensitive information
- Problem-solving skills and a proactive approach
Preferred Qualifications
- Associate's degree in Business Administration or a related field
- Experience with administrative software or CRM systems
- Previous experience in a logistics or postal service environment
- Familiarity with basic accounting or bookkeeping principles
- Ability to adapt to changing priorities and deadlines
Perks & Benefits
- Competitive salary and benefits package
- Comprehensive health, dental, and vision insurance
- Paid time off and holidays
- Retirement savings plan with company match
- Opportunities for professional development and growth
- Supportive and collaborative work environment
- Employee assistance program
How to Apply
Interested candidates are invited to submit their application, including a resume and cover letter, by clicking the application link below. Please ensure your application highlights your relevant experience and why you are an ideal fit for this immediate start position.