About Company
Westpac Banking Corporation, established in 1817, is Australia’s first bank and oldest company. With a rich heritage spanning over two centuries, Westpac has grown to become one of Australia’s ‘big four’ banks and a leading financial services organization with a significant presence across Australia, New Zealand, and the Pacific. We are committed to helping our customers, communities, and people prosper. Our vision is to be one of the world’s great service companies, focused on our customers’ needs and providing exceptional experiences. We believe in fostering a diverse and inclusive environment where every employee can thrive and contribute to our shared success. Joining Westpac means becoming part of a team that values integrity, collaboration, and continuous improvement, all while making a meaningful impact in the financial world. We pride ourselves on our innovative solutions, customer-centric approach, and a strong commitment to corporate responsibility, ensuring we build a sustainable future for everyone.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our dynamic team in Downtown, Kapolei. In this pivotal support role, you will be instrumental in ensuring the smooth and efficient operation of our office. The Administrative Assistant will serve as the backbone of our local operations, providing comprehensive administrative support to various team members, including senior management, and contributing significantly to a positive and productive work environment. Your ability to manage multiple tasks simultaneously, prioritize effectively under pressure, and maintain a high level of professionalism will be critical to your success in this fast-paced setting. This role demands exceptional communication skills, both written and verbal, and a meticulous eye for detail in all tasks, from managing complex schedules and arranging travel to preparing compelling presentations and comprehensive reports. You will be responsible for handling sensitive and confidential information with the utmost discretion and ensuring that all office procedures and compliance standards are followed diligently. Beyond day-to-day administrative tasks, you will be a key point of contact for internal and external stakeholders, helping to facilitate effective communication and seamless coordination across various departments and external partners. We are looking for someone who takes initiative, anticipates needs before they arise, and demonstrates a strong, proactive commitment to supporting the team’s objectives and the broader goals of Westpac. You will be empowered to streamline administrative processes, identify areas for improvement, and implement innovative solutions that enhance overall office efficiency and team productivity. This is an exciting opportunity to join a global financial institution and make a tangible difference in our Kapolei operations. You will play a crucial part in maintaining office efficiency, fostering team cohesion, and upholding Westpac’s renowned high standards of service and professionalism. This role offers the chance to develop your skills in a dynamic corporate setting, providing valuable exposure to various aspects of financial services administration and supporting a diverse group of highly skilled professionals. If you are a self-starter with a passion for organization, a strong work ethic, and a desire to contribute to a successful and collaborative team, we strongly encourage you to apply and grow your career with Westpac.
Key Responsibilities
- Provide comprehensive administrative support to management and team members.
- Manage and maintain executive calendars, schedule appointments, and coordinate meetings.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and maintain filing systems, both electronic and physical, ensuring data accuracy and confidentiality.
- Coordinate domestic and international travel arrangements and process expense reports.
- Manage office supplies inventory, place orders, and ensure office equipment is maintained.
- Act as a primary point of contact for internal and external inquiries, directing them appropriately.
- Assist with special projects and events as needed, ensuring timely execution.
- Facilitate effective communication channels within the team and with external partners.
- Process invoices, track budgets, and handle basic bookkeeping tasks.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- High level of attention to detail and accuracy
- Ability to work independently and as part of a team
- Demonstrated problem-solving skills
- Capacity to handle confidential information with discretion
- Prior experience in an administrative support role
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field
- Previous experience in the financial services industry or a corporate environment
- Familiarity with project management tools or CRM software
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams)
- Ability to adapt to new technologies and processes quickly
Perks & Benefits
- Competitive salary and performance-based bonuses
- Comprehensive health, dental, and vision insurance plans
- Generous paid time off, including vacation, sick leave, and holidays
- 401(k) retirement plan with company matching contributions
- Opportunities for professional development and career advancement
- Employee assistance program for personal and professional support
- Inclusive and supportive work environment
- Access to corporate wellness programs and resources
How to Apply
Interested candidates are invited to apply by clicking on the application link below. Please ensure your resume and cover letter highlight your relevant experience and qualifications for this role. We look forward to reviewing your application.