About Company
RBC (Royal Bank of Canada) is a global financial institution with a purpose-driven, principled approach to delivering leading performance. We are one of North America’s leading diversified financial services companies, and among the largest banks in the world, based on market capitalization. We provide personal and commercial banking, wealth management, insurance, investor services and capital markets products and services on a global basis. Our more than 86,000 full- and part-time employees serve over 17 million clients in Canada, the U.S. and 27 other countries. In the U.S., RBC Capital Markets plays a significant role in the financial landscape, offering robust solutions to institutional clients.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our dynamic team in Downtown Newark. This critical role supports our professionals, ensuring the smooth operation of daily administrative functions and contributing directly to our operational efficiency and client service excellence. As an Administrative Assistant, you will be an integral part of our collaborative environment, handling a diverse range of tasks that require discretion, excellent judgment, and strong communication skills. This is an exciting opportunity to contribute to a leading global financial institution, working in a vibrant urban center and fostering a career path within a supportive and inclusive culture. You will be a go-to resource, managing schedules, coordinating projects, and facilitating communication to keep our team running optimally.
Key Responsibilities
- Provide comprehensive administrative support to senior staff and teams, including calendar management, scheduling meetings, and managing appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, and prepare detailed itineraries.
- Prepare and submit accurate expense reports, ensuring compliance with company policies and timely processing.
- Draft, edit, and proofread various communications, presentations, and documents, maintaining a high level of accuracy and professionalism.
- Manage office supplies inventory, place orders, and ensure the office environment is well-maintained and efficiently stocked.
- Act as a primary point of contact for internal and external inquiries, directing calls and correspondence appropriately and professionally.
- Assist with event planning and coordination for team meetings, client engagements, and corporate functions.
- Handle confidential information with the utmost discretion and integrity.
- Support special projects and initiatives as assigned, demonstrating flexibility and a proactive approach.
Required Skills
- Proven experience as an Administrative Assistant or in a similar support role, preferably within a corporate or financial services environment.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant office software.
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Proactive attitude and strong problem-solving capabilities.
Preferred Qualifications
- Bachelor's degree in Business Administration or a related field.
- Experience working in the financial services industry.
- Familiarity with various CRM systems and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement savings plan with company match.
- Generous paid time off (PTO) and paid holidays.
- Opportunities for professional development and career advancement within a global organization.
- Employee assistance program and wellness initiatives.
- Vibrant office location in Downtown Newark with easy access to public transport and amenities.
How to Apply
If you are a motivated and skilled Administrative Assistant looking for a challenging yet rewarding role with a leading financial institution, we encourage you to apply! Please click on the application link below to submit your resume and cover letter detailing your relevant experience and why you are the ideal candidate for this position.