About Company
IBM Canada is a vital part of IBM’s global operations, serving as a pillar of innovation and technological advancement across various industries. While our name specifically highlights our Canadian presence, IBM is a global technology and consulting company with operations in over 170 countries, including a significant footprint in the United States. We are dedicated to leading the world in the transformation to a digital era, leveraging AI, cloud, blockchain, and quantum computing to solve the world’s most complex problems. At IBM, we value diversity, inclusion, and fostering an environment where every individual can thrive and contribute to groundbreaking achievements. Joining IBM means becoming part of a legacy of innovation and working alongside brilliant minds to shape the future of technology and business.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our dynamic team in New Castle, Delaware. This on-site role is crucial for ensuring the smooth and efficient operation of our global operations office, providing comprehensive administrative support to executives and various departments. The ideal candidate will be a self-starter with excellent communication skills, capable of managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality. You will be instrumental in facilitating day-to-day operations, coordinating schedules, preparing reports, and acting as a central point of contact for internal and external stakeholders. This is an incredible opportunity to contribute to a world-renowned technology company, playing a key role in our continued success and innovation. We are looking for someone who thrives on supporting others and is eager to take initiative, bringing their best to our collaborative culture. Your contributions will directly impact our operational efficiency and the productivity of our leadership team, making this a pivotal role within our New Castle office. If you are passionate about organization, communication, and supporting a high-performing team, we encourage you to apply and become a part of the IBM legacy.
Key Responsibilities
- Provide comprehensive administrative support to senior management and departmental teams, including calendar management, travel arrangements, and expense reporting.
- Manage and prioritize multiple projects, deadlines, and tasks with efficiency and accuracy.
- Prepare, edit, and proofread correspondence, presentations, reports, and other documents.
- Organize and coordinate meetings, conferences, and special events, including scheduling, venue booking, catering, and material preparation.
- Act as a primary point of contact for internal and external inquiries, directing them to the appropriate parties.
- Maintain organized filing systems (digital and physical) and ensure data integrity and confidentiality.
- Assist with onboarding new employees and managing office supplies inventory.
- Process invoices, track departmental budgets, and handle procurement requests as needed.
- Collaborate with other administrative staff to ensure seamless office operations.
Required Skills
- Minimum of 2-3 years of proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management skills.
- Strong verbal and written communication abilities.
- High level of discretion and ability to handle confidential information.
- Ability to work independently and as part of a team in a fast-paced environment.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration or a related field.
- Experience working in a large, global corporate environment.
- Familiarity with project management software or enterprise resource planning (ERP) systems.
- Ability to adapt to new technologies and processes quickly.
- Proactive problem-solving skills and keen attention to detail.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company matching.
- Generous paid time off, including vacation, sick leave, and holidays.
- Opportunities for professional development and continuous learning.
- Employee assistance program and wellness initiatives.
- Inclusive and diverse work environment with a strong company culture.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and cover letter directly through our careers portal. Please ensure your application highlights your relevant experience and how you meet the qualifications for this role. We look forward to reviewing your application and potentially welcoming you to the IBM team.