About Company
ExxonMobil is one of the world’s largest publicly traded international oil and gas companies, providing energy that helps underpin prosperity and progress. With a global presence spanning over 200 countries and territories, we are dedicated to responsibly meeting the world’s growing demand for energy through innovation and technological excellence. Our commitment extends beyond energy production to include fostering a diverse and inclusive workplace where employees are empowered to develop their skills and make significant contributions. We pride ourselves on operational integrity, environmental stewardship, and giving back to the communities where we operate. Join ExxonMobil and be part of a team that fuels the future.
Job Description
Are you a highly organized, proactive, and detail-oriented professional seeking a dynamic role in a global energy leader? ExxonMobil is looking for an experienced Administrative Assistant to join our team in Downtown, Bridgeport, with an immediate start. This pivotal role is essential for ensuring the smooth and efficient operation of our local team, providing comprehensive administrative support to various departments and leadership. You will be the linchpin that helps our team stay organized, productive, and focused on our strategic goals. This position offers a unique opportunity to contribute significantly to our daily operations, manage critical information, and interact with a diverse group of stakeholders, both internally and externally. We are seeking an individual who thrives in a fast-paced environment, possesses excellent communication skills, and is adept at managing multiple priorities with precision. If you are passionate about supporting a world-class organization and eager to make an immediate impact, we encourage you to apply. This role is more than just administrative support; it’s about being a vital part of ExxonMobil’s continued success and contributing to our mission of providing reliable energy to the world.
Key Responsibilities
- Provide comprehensive administrative support to management and various departments, including scheduling, correspondence, and report generation.
- Manage and maintain complex calendars, coordinate meetings, appointments, and conferences, ensuring all logistical details are handled efficiently.
- Prepare and edit documents, presentations, and spreadsheets with high accuracy and attention to detail.
- Arrange domestic and international travel itineraries, including booking flights, accommodations, and ground transportation, and preparing detailed travel packs.
- Process expense reports, purchase orders, and invoices in a timely and accurate manner, ensuring compliance with company policies.
- Maintain organized filing systems (both physical and digital) for important documents, records, and communications.
- Handle incoming calls and correspondence, directing inquiries to the appropriate personnel and responding to routine requests independently.
- Order and maintain office supplies, manage inventory, and coordinate with vendors to ensure continuous availability.
- Assist with onboarding new employees, including preparing workstations and necessary documentation.
- Facilitate effective communication flow within the team and across departments, acting as a central point of contact.
Required Skills
- Minimum of 2 years of experience as an Administrative Assistant or in a similar support role in a corporate environment.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
- Superior organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with a professional and articulate demeanor.
- Demonstrated ability to maintain confidentiality and exercise discretion.
- Strong attention to detail and accuracy in all tasks.
- Proactive problem-solving abilities and a self-starter attitude.
- Ability to work both independently and collaboratively within a team.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field.
- Experience working within the energy or oil and gas industry.
- Familiarity with corporate travel booking systems and expense management software (e.g., Concur).
- Experience supporting multiple executives or a large team.
- Ability to adapt quickly to new software and processes.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement savings plan with company match.
- Generous paid time off, including holidays, vacation, and sick leave.
- Life and disability insurance.
- Professional development and training opportunities.
- Employee assistance program (EAP).
- Opportunity to work for a globally recognized industry leader.
- A supportive and inclusive work environment.
How to Apply
To apply for this exciting opportunity and become a vital part of the ExxonMobil team, please click on the application link below. Be sure to upload your resume and a compelling cover letter detailing your relevant administrative experience, your organizational strengths, and why you believe you are a great fit for ExxonMobil. We look forward to reviewing your application!