About Company
Shell is a global group of energy and petrochemical companies with an average of 93,000 employees in more than 70 countries. We use advanced technologies and take an innovative approach to help build a sustainable energy future. We invest in power, renewables, and low-carbon solutions, including electric vehicle charging, hydrogen, and carbon capture. Our business operations in the United States span exploration and production, refining and marketing, petrochemicals, and integrated gas. Locally, Shell serves communities in Connecticut through its extensive network of retail stations and supporting logistical operations. We are committed to fostering a diverse and inclusive workplace where all employees feel valued and respected, contributing to a collaborative environment that drives innovation and excellence. Join us in Waterbury and become part of a team dedicated to powering progress and delivering a brighter energy future.
Job Description
We are seeking a highly motivated and detail-oriented Administrative Assistant to join our dynamic team in Waterbury, Connecticut. In this crucial support role, you will be instrumental in ensuring the smooth and efficient operation of our local office or retail support functions. You will provide comprehensive administrative support to various departments and personnel, playing a key role in daily operations. This position requires an individual with exceptional organizational skills, a proactive approach, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant will be the backbone of our operational efficiency, handling a wide array of tasks from managing schedules and communications to organizing events and maintaining essential records. Your ability to anticipate needs, problem-solve independently, and maintain a high level of professionalism will be critical to your success. This is an excellent opportunity for someone looking to grow their career within a globally recognized energy company, contributing to our local presence and overall mission. We offer a supportive work environment where your contributions are valued, and professional development is encouraged. If you thrive on organization, collaboration, and making a tangible impact, we encourage you to apply and help us continue to deliver exceptional service and support.
Key Responsibilities
- Manage and maintain executive calendars, schedule meetings, and coordinate appointments.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and maintain filing systems, both physical and digital, ensuring accuracy and accessibility.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries appropriately.
- Coordinate travel arrangements and accommodations for staff, as required.
- Process expense reports, invoices, and other financial documentation in compliance with company policies.
- Assist with the planning and execution of office events, meetings, and conferences.
- Order and maintain office supplies inventory, ensuring adequate stock levels.
- Provide general administrative support to various departments and team members.
- Act as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Ability to prioritize tasks and work independently with minimal supervision
- High level of attention to detail and accuracy
- Proven ability to handle confidential information with discretion
- Minimum of 2 years of administrative support experience
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration or a related field
- Experience working in a large corporate or energy sector environment
- Familiarity with office management software and database systems
- Experience with scheduling and video conferencing platforms (e.g., Teams, Zoom)
- Proactive problem-solving skills and a can-do attitude
Perks & Benefits
- Competitive salary and performance-based bonuses
- Comprehensive health, dental, and vision insurance plans
- 401(k) retirement plan with company matching
- Paid time off, including vacation, sick leave, and holidays
- Opportunities for professional development and career growth
- Employee assistance program
- Flexible spending accounts
- Life and disability insurance
How to Apply
Interested candidates are encouraged to apply by clicking the application link below. Please ensure your resume and cover letter are tailored to highlight your relevant experience and qualifications for this role. We look forward to reviewing your application and potentially welcoming you to the Shell team!