About Company
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. Our dedicated professionals around the world advise, originate, trade, manage, and distribute capital for governments, institutions, and individuals. With a history spanning more than 85 years, Morgan Stanley is committed to providing its clients with the finest thinking, products, and services possible. We pride ourselves on our collaborative culture, intellectual firepower, and commitment to integrity. Working at Morgan Stanley means joining a culture where every employee is valued, and opportunities for growth are abundant. We believe that diverse perspectives are essential to innovation and success, and we foster an inclusive environment where everyone can thrive. Join us in shaping the future of finance, right here in Denver.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our dynamic team in the Highlands neighborhood of Denver. This vital role supports our financial advisors and operations staff, ensuring smooth day-to-day office functions and contributing to an exceptional client experience. As an Administrative Assistant at Morgan Stanley, you will be the backbone of our local operations, managing schedules, coordinating communications, and handling essential administrative tasks that allow our professionals to focus on strategic initiatives and client relationships. You will be a key point of contact for internal and external stakeholders, representing Morgan Stanley with professionalism and efficiency. This position offers an exciting opportunity to develop a deep understanding of the financial services industry while honing your administrative and organizational skills within a globally renowned firm. We are looking for someone who is not only proficient in standard office software but also possesses excellent interpersonal skills, a strong work ethic, and the ability to manage multiple priorities in a fast-paced environment. Your contribution will directly impact our team’s productivity and our clients’ satisfaction, making this a truly impactful role within our organization. We are committed to your professional development and offer a supportive environment where continuous learning is encouraged.
Key Responsibilities
- Manage complex calendars, schedule meetings, and arrange appointments for senior staff and financial advisors.
- Prepare and edit correspondence, reports, presentations, and other documents with high accuracy and attention to detail.
- Coordinate travel arrangements, including flights, hotels, and ground transportation, and process expense reports.
- Serve as the primary point of contact for incoming calls and visitors, directing inquiries appropriately and maintaining a professional demeanor.
- Organize and maintain physical and electronic filing systems, ensuring confidentiality and easy retrieval of information.
- Assist with client relationship management tasks, including preparing client communications, scheduling client reviews, and ensuring accurate client records.
- Order and maintain office supplies, manage inventory, and coordinate with vendors for office equipment maintenance.
- Provide general administrative support to the team, including data entry, photocopying, scanning, and mail distribution.
- Actively participate in office projects and initiatives, offering support and contributing to a positive team environment.
- Adhere to all company policies, procedures, and regulatory requirements, maintaining the highest standards of ethics and compliance.
Required Skills
- Minimum of 2 years of administrative support experience, preferably in a corporate or financial services environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Proven ability to handle confidential information with discretion.
- High degree of accuracy and attention to detail.
- Ability to work independently and as part of a team in a fast-paced environment.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field.
- Experience with CRM software (e.g., Salesforce) and financial industry-specific platforms.
- Familiarity with financial terminology and concepts.
- Prior experience supporting multiple professionals.
- Proactive attitude with a strong sense of ownership and accountability.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company match.
- Paid time off, including vacation, sick leave, and holidays.
- Generous parental leave policy.
- Employee assistance program and wellness initiatives.
- Opportunities for professional development and career advancement.
- Tuition reimbursement program.
- Employee discount programs.
- Supportive and collaborative work environment.
How to Apply
Interested candidates are encouraged to apply by clicking the link below. Please ensure your resume highlights your relevant experience and skills. We look forward to reviewing your application and potentially welcoming you to the Morgan Stanley team.