About Company
Harcourts New Zealand stands as a beacon of excellence and trust in the dynamic real estate industry. With a proud history spanning over 130 years, we have grown to become one of the largest and most respected real estate groups across New Zealand, boasting a vast network of highly successful offices and dedicated professionals. Our core values revolve around putting people first, doing the right thing, being courageous, and having fun, all while delivering unparalleled service and achieving outstanding results for our clients. We foster a vibrant, supportive, and professional work environment where every team member is valued, and their contributions are celebrated. At Harcourts, you’re not just joining a company; you’re becoming part of a community that is passionate about real estate and committed to making a difference in people’s lives. We believe in continuous growth, innovation, and empowering our staff to reach their full potential. Join a team where your work truly matters and your impact is felt daily.
Job Description
Are you a highly organised, proactive, and friendly professional looking for an immediate opportunity to make a significant impact? Harcourts New Zealand is seeking an experienced and dynamic Office Manager to join our bustling Auckland office. This is a critical role that ensures the smooth and efficient operation of our office, serving as the central hub for administrative support and creating an inviting environment for our team and clients. You will be the cornerstone of our daily operations, managing everything from office supplies and facilities to supporting our sales and administrative staff. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and a ‘can-do’ attitude, ready to tackle diverse challenges with a positive outlook. This is more than just an administrative role; it’s an opportunity to be at the heart of a successful real estate team, contributing directly to our ongoing success and fostering a positive workplace culture. We’re looking for someone who can hit the ground running, bringing their expertise to streamline processes, manage resources effectively, and provide invaluable support to our high-performing team. If you thrive in a fast-paced environment, enjoy taking initiative, and are ready for an immediate start, we encourage you to apply and become an integral part of the Harcourts family.
Key Responsibilities
- Oversee general office administration, ensuring a smooth and efficient daily workflow.
- Manage office supplies, equipment, and inventory, placing orders as necessary.
- Act as the primary point of contact for external vendors, contractors, and service providers.
- Maintain office cleanliness, organisation, and presentation standards.
- Provide administrative support to the sales and administrative teams, including data entry, report generation, and document preparation.
- Manage incoming calls and visitors, ensuring a professional and welcoming reception.
- Coordinate internal meetings, events, and training sessions.
- Assist with HR-related administrative tasks, such as onboarding new staff and maintaining personnel records.
- Handle incoming and outgoing mail and couriers.
- Oversee facility maintenance and resolve any office-related issues promptly.
- Implement and maintain office policies and procedures.
- Support the management team with various ad-hoc projects as required.
Required Skills
- Minimum 2-3 years of experience in an Office Manager or Senior Administrator role.
- Exceptional organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to build rapport with diverse individuals.
- Proven ability to work independently and as part of a team.
- High level of attention to detail and accuracy.
- Proactive problem-solver with a strong initiative.
- Ability to handle confidential information with discretion.
Preferred Qualifications
- Experience working within the real estate industry.
- Familiarity with CRM systems and real estate specific software.
- Relevant tertiary qualification or certification in business administration or a related field.
- Experience with basic accounting or financial administration tasks.
Perks & Benefits
- Competitive salary package.
- Opportunity to be an integral part of a leading real estate brand.
- Supportive and collaborative team environment.
- Opportunities for professional development and growth.
- Convenient Auckland CBD office location.
- Engaging team events and social activities.
How to Apply
If you are ready to take on this exciting challenge and contribute to a thriving team, please click on the application link below to apply directly. Ensure your resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this immediate start position are attached.