About Company
Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram, and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. We believe the metaverse has the potential to unlock new opportunities for creativity, connection, and economic growth. Join our team and be a part of shaping the future of human interaction.
Job Description
Are you an exceptionally organized, proactive, and detail-oriented administrative professional ready to thrive in a fast-paced, innovative environment? Meta is seeking a dedicated Administrative Support professional to join our team in Oshawa, Ontario. In this pivotal on-site role, you will provide comprehensive administrative assistance, ensuring the smooth and efficient operation of daily activities for a dynamic team. This is an exciting opportunity to contribute to a company that is shaping the future of human connection, working within a local team while being part of a global technology leader.
As an Administrative Support professional at Meta, you will be the backbone of our operational efficiency. Your day-to-day will involve managing complex calendars, coordinating high-priority meetings across multiple time zones, and ensuring seamless communication flow within the team and with external partners. You’ll be instrumental in preparing presentations, compiling detailed reports, and handling confidential information with the utmost discretion. Beyond routine tasks, you’ll have the opportunity to engage in special projects, organize team events that foster collaboration, and contribute to an inclusive and supportive workplace culture. We are looking for someone who is not just a task-doer, but a forward-thinking problem-solver who anticipates needs, identifies areas for improvement, and takes initiative to implement effective solutions. Your ability to prioritize effectively, juggle multiple tasks, and maintain composure under pressure will be critical to your success.
The ideal candidate will possess a strong command of various administrative tools and software, coupled with an ability to adapt quickly to new technologies and processes. You will demonstrate excellent written and verbal communication skills, a keen eye for detail, and an unwavering commitment to accuracy and professionalism. If you are passionate about supporting a team that is at the forefront of technological innovation and are eager to make a tangible impact in a globally recognized company, we encourage you to apply. Join Meta and help us build the future of connection, one organized task at a time, right here in Oshawa.
Key Responsibilities
- Manage complex calendars, including scheduling internal and external meetings, appointments, and events.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Process expense reports and invoices accurately and in a timely manner.
- Prepare and edit presentations, reports, and other documents, ensuring high quality and consistency.
- Serve as a primary point of contact for internal and external stakeholders, handling inquiries and directing as appropriate.
- Organize and facilitate team meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Maintain organized filing systems, both digital and physical, for easy retrieval of information.
- Assist with special projects and initiatives as assigned, demonstrating flexibility and adaptability.
- Order and manage office supplies, ensuring the team has necessary resources.
- Handle confidential information with the highest level of discretion and integrity.
Required Skills
- 2+ years of administrative support experience in a fast-paced professional environment.
- Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational and time management skills with strong attention to detail.
- Excellent written and verbal communication skills, capable of interacting effectively with all levels of staff.
- Proven ability to anticipate needs and proactively solve problems.
- Strong interpersonal skills with a professional and approachable demeanor.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field.
- Experience working in a technology or high-growth company.
- Familiarity with project management tools and collaboration platforms.
- Experience supporting multiple individuals or a large team.
- Demonstrated ability to adapt to changing priorities and operate effectively in a dynamic environment.
Perks & Benefits
- Competitive salary package.
- Comprehensive health, dental, and vision insurance.
- Paid time off, including vacation, sick leave, and holidays.
- Generous parental leave policy.
- 401(k) retirement plan with company match.
- Opportunities for professional development and career growth.
- Employee wellness programs and resources.
- Dynamic and inclusive work environment.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and cover letter. Please ensure your application highlights your relevant administrative experience and how you meet the requirements for this role. We look forward to reviewing your application!