About Company
IBM is a global leader in technology and innovation, with a legacy spanning over a century. We are at the forefront of driving progress in areas like artificial intelligence, cloud computing, quantum computing, and enterprise services. Our mission is to be essential, connecting our clients with breakthrough technologies and solutions that help them transform their businesses and solve the world’s most complex challenges. With a diverse workforce operating in over 170 countries, IBM fosters a culture of continuous learning, innovation, and collaboration. We believe in empowering our employees to make a real impact, contributing to projects that shape the future of technology and industries worldwide. Joining IBM means becoming part of a team that is not just building technology, but building a better future.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Remote Assistant to join our dynamic team at IBM. This is an exceptional opportunity for a motivated individual to contribute to a leading technology company from the comfort of their home in Sunderland, England. As a Remote Assistant, you will play a crucial role in providing comprehensive administrative and operational support to various teams and individuals across the organization. You will be instrumental in ensuring smooth day-to-day operations, managing complex schedules, and facilitating effective communication within a fast-paced, global environment. This role requires exceptional problem-solving skills, the ability to anticipate needs, and a strong commitment to discretion and professionalism.
Your day-to-day will be diverse, encompassing everything from coordinating international meetings and managing travel arrangements to preparing presentations and handling confidential information. You will be leveraging IBM’s cutting-edge tools and platforms to streamline workflows and enhance productivity. We are looking for someone who thrives in an independent work setting but also excels in collaborative virtual environments. If you are passionate about technology, possess impeccable organizational skills, and are eager to contribute to meaningful projects, this remote position offers a rewarding career path with ample opportunities for professional growth and development within one of the world’s most respected technology companies. This role is not just about administrative tasks; it’s about being a vital support system that enables our teams to innovate and succeed.
Key Responsibilities
- Provide high-level administrative support, including calendar management, scheduling meetings, and managing travel logistics.
- Prepare and format documents, presentations, spreadsheets, and reports, ensuring accuracy and professional presentation.
- Act as a primary point of contact for internal and external communications, managing correspondence and inquiries with discretion.
- Coordinate virtual meetings and events, including technical setup, agenda preparation, and minute-taking.
- Assist with project-related tasks, data entry, research, and information gathering as required.
- Manage and reconcile expenses, process invoices, and handle confidential information with utmost integrity.
- Proactively identify and address potential scheduling conflicts or operational inefficiencies.
- Facilitate effective communication channels within teams, ensuring timely dissemination of information.
- Support onboarding processes for new team members and maintain departmental records.
Required Skills
- Minimum 3 years of experience in an administrative or executive assistant role, preferably in a remote setting.
- Exceptional organizational and time management skills with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Microsoft Teams).
- Strong written and verbal communication skills in English.
- Proven ability to work independently and manage multiple tasks with minimal supervision.
- High level of discretion and ability to handle confidential information appropriately.
- Problem-solving aptitude and proactive approach to anticipating needs.
Preferred Qualifications
- Experience working in a large, global technology company.
- Familiarity with project management software (e.g., Jira, Asana).
- Basic understanding of IT concepts and terminology.
- Degree or certification in Business Administration, Office Management, or a related field.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health and wellness benefits package.
- Generous paid time off and flexible working arrangements.
- Opportunities for professional development and continuous learning.
- Access to IBM's extensive training programs and certifications.
- Employee assistance program and mental health support.
- Participation in employee resource groups and community initiatives.
- Discount programs for various products and services.
- A supportive and inclusive remote work culture.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a cover letter detailing their relevant experience and why they are a great fit for this remote role at IBM. Please highlight your experience with remote work and your ability to manage diverse administrative tasks independently.