About Company
Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram, and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution of social technology. Meta is a company constantly iterating, solving problems, and working together to improve the world’s connections. This role offers an opportunity to be at the heart of supporting these transformative efforts, enabling innovation and collaboration within our Austin-based teams.
Job Description
Are you an exceptionally organized, proactive, and detail-oriented professional with a passion for supporting dynamic teams? Meta is seeking an Administrative Support professional to join our vibrant team in Austin, Texas. In this crucial on-site role, you will provide comprehensive administrative assistance to a team or multiple individuals, ensuring smooth daily operations and efficient workflow. This position requires someone who thrives in a fast-paced environment, can anticipate needs, manage multiple priorities with grace, and maintain a high level of confidentiality and discretion. You will be instrumental in enabling our teams to focus on their core objectives by handling a wide range of administrative tasks, from complex calendar management to coordinating critical projects and communications. This is an exciting opportunity to contribute to a world-leading technology company and play a vital role in the success of our Austin-based operations. We are looking for a self-starter who is resourceful, takes initiative, and possesses excellent communication skills, both written and verbal. Join us and help shape the future of connection!
Key Responsibilities
- Manage complex calendars, including scheduling internal and external meetings, appointments, and global travel arrangements.
- Coordinate and arrange domestic and international travel logistics, including flights, hotels, ground transportation, and detailed itineraries.
- Prepare and process expense reports accurately and on time, ensuring full compliance with company policies.
- Organize and coordinate team events, off-sites, social gatherings, and departmental meetings, managing all logistical aspects.
- Act as a professional point of contact for internal and external stakeholders, handling communications with professionalism and discretion.
- Prepare presentations, reports, spreadsheets, and other documents as requested, often under tight deadlines.
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval and compliance.
- Assist with onboarding new team members, including setting up workstations, access, and introductory schedules.
- Order and manage office supplies and equipment inventory.
- Handle confidential information with the utmost discretion and integrity, protecting sensitive data.
- Proactively anticipate needs and offer creative solutions to optimize team efficiency and streamline administrative processes.
Required Skills
- 3+ years of proven administrative support experience, preferably in a fast-paced technology or corporate environment.
- Exceptional organizational and time-management skills with the ability to prioritize effectively.
- Advanced proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong verbal and written communication skills, capable of interacting with all levels of an organization.
- Ability to maintain confidentiality and exercise discretion in all tasks.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Excellent interpersonal skills and a professional demeanor, with a service-oriented approach.
Preferred Qualifications
- Bachelor's degree or equivalent practical experience in a related field.
- Experience supporting multiple executives or a large, dynamic team in a tech company.
- Familiarity with project management tools and collaboration platforms.
- Demonstrated ability to learn new technologies and systems quickly.
- Experience in coordinating international travel and managing complex schedules across different time zones.
Perks & Benefits
- Comprehensive medical, dental, and vision insurance coverage starting day one.
- Generous paid time off, including holidays, sick leave, and vacation time.
- 401(k) matching and financial planning resources to support your future.
- On-site amenities (fitness centers, cafeterias, wellness programs, where applicable).
- Professional development and growth opportunities through internal programs and external training.
- Dynamic, inclusive, and collaborative work environment.
- Parental leave and family support programs.
- Access to innovative technologies and projects.
How to Apply
To apply for this exciting opportunity as an Administrative Support professional at Meta in Austin, please click on the application link below. You will be directed to our careers page where you can submit your resume and cover letter. We encourage you to highlight your relevant experience and why you are passionate about joining Meta and contributing to our mission.