About Company
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with an unparalleled global reach in film, television, music, sports, digital media, marketing, and endorsement. We represent many of the world’s most acclaimed artists, athletes, directors, writers, producers, and other luminaries who work across a broad range of creative and commercial fields. CAA is committed to fostering a diverse and inclusive environment, believing that diverse perspectives fuel innovation and creative solutions. Our Nashville office is a vibrant hub, deeply entrenched in the heart of the music industry, managing the careers of some of the biggest names in country, pop, and rock music. Joining CAA means becoming part of a passionate, driven team dedicated to shaping culture and creating opportunities for our clients to thrive. We pride ourselves on our collaborative spirit, strategic vision, and commitment to excellence. We offer a dynamic work environment where every team member contributes to our collective success.
Job Description
Are you a highly motivated, organized, and ambitious individual with a deep passion for the music industry? Creative Artists Agency (CAA) is seeking an enthusiastic Entry-Level Booking Agent Assistant to join our dynamic team in Nashville, Tennessee. This is an unparalleled opportunity to immerse yourself in the fast-paced world of talent representation and gain hands-on experience supporting an established booking agent. In this pivotal support role, you will be the backbone of daily operations, ensuring seamless communication, meticulous scheduling, and efficient administrative functions. You will contribute directly to the successful careers of renowned artists by managing tour logistics, preparing essential documents, and acting as a critical point of contact for clients, venues, and promoters. This role requires exceptional attention to detail, a proactive approach, and the ability to thrive under pressure in a high-volume environment. If you are eager to learn from industry leaders, have a strong work ethic, and are ready to kick-start your career in the entertainment business, we encourage you to apply. This position is ideal for someone who is not only a fan of music but also understands the intricate operational demands of bringing live performances to audiences worldwide. We are looking for a dedicated team player who is ready to grow with us and contribute to CAA’s legacy of excellence.
Key Responsibilities
- Manage and maintain complex calendar and scheduling for the booking agent, including meetings, travel, and client engagements.
- Handle high-volume phone calls, emails, and correspondence with clients, promoters, venues, and internal teams.
- Prepare, edit, and distribute various documents, including offers, contracts, itineraries, and promotional materials.
- Coordinate detailed travel arrangements (flights, hotels, ground transportation) for artists and agent.
- Organize and maintain comprehensive client files and databases, ensuring accuracy and confidentiality.
- Conduct research on potential venues, markets, and industry trends to support booking strategies.
- Process expense reports and manage invoices, ensuring timely and accurate submission.
- Assist with event planning and execution, including guest lists, ticketing, and artist hospitality.
- Act as a liaison between the booking agent and other departments within CAA.
- Perform general administrative duties and ad-hoc projects as assigned to ensure efficient office operations.
Required Skills
- Exceptional organizational and time management skills with keen attention to detail.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills.
- Ability to multitask, prioritize, and work efficiently in a fast-paced environment.
- Proactive attitude and strong problem-solving abilities.
- Discretion and ability to handle confidential information with professionalism.
- A genuine interest in the music industry and talent representation.
Preferred Qualifications
- Bachelor’s degree in Music Business, Entertainment Management, Communications, or a related field.
- Previous administrative or office support experience, even in an internship capacity.
- Familiarity with CRM software or booking management systems.
- Experience working in a high-pressure, client-facing environment.
- Knowledge of various music genres and the touring landscape.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company match.
- Paid time off, including vacation, sick leave, and company holidays.
- Opportunities for professional development and career advancement within a leading agency.
- Access to exclusive industry events and concerts.
- Vibrant and collaborative work environment in the heart of Nashville's music scene.
- Wellness programs and employee assistance resources.
How to Apply
Interested candidates are invited to apply by clicking on the application link below. Please ensure your resume highlights your relevant skills and passion for the entertainment industry. We look forward to reviewing your application!