About Company
PwC is a global network of firms in 152 countries with over 327,000 people committed to delivering quality in assurance, advisory, and tax services. PwC Poland is a leading professional services firm, renowned for its expertise, innovation, and unwavering commitment to creating sustainable value for our clients and communities. We empower organizations and individuals to achieve their goals by providing world-class services across various sectors. Our firm is dedicated to fostering a diverse, inclusive, and collaborative environment where every employee can thrive and reach their full potential. We believe in investing in our people, offering extensive opportunities for continuous learning, professional development, and career advancement. Join our dynamic team where you can make a tangible impact, contribute to challenging and meaningful projects, and grow your career with a globally recognized industry leader. At PwC, you’ll be part of a culture that values integrity, excellence, and a passion for making a difference.
Job Description
Are you an exceptionally organized, proactive, and tech-savvy professional seeking a challenging yet flexible role that offers significant impact? PwC Poland is looking for a dedicated Remote Executive Assistant to provide high-level administrative and organizational support to our senior leadership team. This is a unique opportunity to contribute significantly to our operations from the comfort of your home, offering flexible hours that can accommodate a healthy work-life balance, while still being an integral part of a global firm.
As a Remote Executive Assistant, you will play a pivotal role in ensuring the seamless operational flow for our executives, helping them manage their demanding schedules, complex projects, and extensive communications. You will be responsible for a wide array of administrative and organizational tasks, acting as a crucial liaison between senior leaders and various internal and external stakeholders. This position demands exceptional communication skills, meticulous attention to detail, and the ability to anticipate needs, proactively address potential issues, and manage priorities effectively in a fast-paced environment.
We are seeking someone who thrives on responsibility, can manage multiple tasks simultaneously without compromising quality, and possesses a strong sense of discretion and confidentiality. You will leverage cutting-edge digital tools and platforms to manage intricate calendars, arrange high-stakes meetings, prepare impactful presentations, and handle all forms of correspondence. The ideal candidate will be a highly motivated self-starter, incredibly adaptable, and deeply committed to delivering outstanding support. If you are passionate about professional excellence, value autonomy, and are looking for a role that offers both personal growth and professional impact within a world-class organization, we strongly encourage you to apply. This role offers the flexibility of remote work, allowing you to optimize your productivity and balance personal and professional commitments effectively.
Key Responsibilities
- Manage complex calendars, schedule meetings, and coordinate appointments across different time zones for multiple executives.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents, ensuring accuracy, consistency, and professional presentation.
- Organize and coordinate virtual meetings and conferences, including setting up video conferencing, preparing detailed agendas, and distributing relevant materials.
- Act as a primary point of contact for internal and external communications, screening and prioritizing emails, phone calls, and messages efficiently.
- Assist with various project coordination tasks, conduct research, and gather data as needed by the leadership team to support strategic initiatives.
- Handle highly sensitive and confidential information with the utmost discretion and integrity.
- Facilitate and manage virtual travel arrangements and detailed expense reporting, even in a remote context for occasional on-site meetings or events.
- Proactively identify and address potential scheduling conflicts, administrative roadblocks, or operational inefficiencies.
- Maintain an organized and accessible digital filing system for important documents, records, and communications.
- Provide comprehensive personal assistant duties for executives where appropriate and agreed upon, ensuring their personal and professional commitments are aligned.
Required Skills
- Minimum of 4 years of progressive experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting C-suite or senior executives.
- Proven experience successfully working in a remote or hybrid work environment, demonstrating strong self-management and collaboration skills.
- Exceptional organizational, time management, and multitasking skills with a keen eye for detail.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and extensive experience with collaboration tools (e.g., Microsoft Teams, Zoom, Google Workspace).
- Excellent written and verbal communication skills in English (C1 level or higher is mandatory).
- Strong analytical and problem-solving abilities, capable of independent decision-making when necessary.
- High level of professionalism, integrity, discretion, and strict adherence to confidentiality protocols.
- Ability to work independently and proactively with minimal supervision, demonstrating initiative.
- Strong adaptability and comfort with learning and leveraging new technologies and digital platforms quickly.
Preferred Qualifications
- Bachelor's degree in Business Administration, Communications, Office Management, or a related field.
- Proficiency in Polish (B2 level or higher) is a significant advantage for interacting with local teams and clients.
- Experience within a professional services, consulting, or large corporate environment.
- Familiarity with project management software (e.g., Asana, Trello, Jira) or CRM systems.
- Relevant certifications in administrative professional programs (e.g., Certified Administrative Professional).
Perks & Benefits
- Competitive salary package and performance-based bonuses.
- Comprehensive benefits package, including private health insurance, life insurance, and pension contributions.
- Generous flexible working hours and a full remote work model, promoting work-life integration.
- Extensive opportunities for professional development, continuous learning, and career advancement within a global network.
- Access to a wide range of internal and external training programs, workshops, and certifications.
- Provision of a company laptop and all necessary equipment for a comfortable and productive remote workstation.
- Robust employee well-being programs, including mental health support, counseling services, and stress management resources.
- Multisport card or similar wellness benefits for physical activity and leisure.
- Active employee recognition programs and awards for outstanding contributions.
- A dynamic, supportive, and inclusive international team environment that values collaboration and innovation.
How to Apply
Interested candidates are strongly encouraged to apply by clicking on the application link below. Please submit your comprehensive resume along with a compelling cover letter detailing your relevant experience, highlighting your ability to excel in a remote role, and explaining why you are the ideal candidate for this Executive Assistant position at PwC Poland. We appreciate your interest and look forward to reviewing your application!